2018 Minnesota Archives Symposium – Call for Registration

7th Annual Minnesota Archives Symposium

Balancing Act in the Archives

Monday, November 5th at the Carondelet Center in St. Paul

Whether you’re a solo archivist or part of a large archival department, in this profession we all have many tasks to undertake over the course of our day. As job descriptions can sometimes read as in charge of “everything under the sun,” we are often faced with struggling to accomplish it all. How do we balance all of these different hats, especially when some are seen as competing priorities — bringing in new collections versus paying attention to old collections, privacy versus access, cultivating old donors versus going after new donors? As an archivist, how do you tackle the juggling act?

Registration for this event is FREE.

Schedule of Events:

9:25am – 10:00am: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)
10:00am – 10:30am: Registration and coffee, mingle with vendors
10:30am – 10:40am: Welcome to Symposium
10:40am – 11:00am: TCART Business meeting
11:00am – 12:00pm: Session One
12:00pm – 1:00pm: Lunch, mingle with vendors
1:00pm – 1:15pm: TCART member announcements
1:15pm – 1:45pm: Session Two
1:45pm – 2:00pm: Break
2:00pm – 3:00pm: Session Three
3:00pm – 3:15pm: Break
3:15pm – 4:00pm: Discussion circles
4:00pm – 4:35pm: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)

The symposium will take place on Monday, November 5th at The Carondelet Center in St. Paul. Directions and information on where to park can be found here.

Registration Information:

Registration is FREE, but we ask that participants complete the registration form by Monday, October 29th. Onsite registrations will be accepted.

Questions?

Please contact TCART at tcartmn@gmail.com.

Minnesota Archives Symposium Full Schedule

9:25am – 10:00am: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)
10:00am – 10:30am: Registration and coffee, mingle with vendors
10:30am – 10:40am: Welcome to Symposium
10:40am – 11:00am: TCART Business meeting
11:00am – 12:00pm: Session One: Grab That Dough: Getting a Minnesota Historical & Cultural Heritage Grant
- This presentation will provide an overview of grants available from the Minnesota Historical Society (MNHS) and describe the processes of applying for a grant, conducting a grant project, and completing the final project report. MNHS administers a number of historical and cultural grants that are made possible by the Arts and Cultural Heritage Fund through the vote of Minnesotans on November 4, 2008. Non-profit 501(c)(3) organizations, state and local government units, federally-recognized tribes, and educational institutions may apply for funding to carry out a well-defined project intended to preserve and improve access to Minnesota cultural and historical resources. Grant options include oral history projects, interpretive programs and public education (including developing exhibitions and new websites), publications (including adding content to existing websites), collections care and management, digital conversion and reproduction, developing a disaster plan, and many more. Session attendees will learn about reviewing project options, writing a successful application, working with their organizations to handle grant funds, conducting their project with an eye toward final reporting and possibly sharing their grant experience in articles or presentations, and completing the final project reporting process. I will speak from my experience of applying for and receiving a 2017 grant to survey, reappraise, and complete processing of the Northwestern Health Sciences University archives, and to review current archives policies and develop new policies and procedures as needed.

Presenter: Monica R. Howell, Serials Librarian & Archivist, Greenawalt Library, Northwestern Health Sciences University

12:00pm – 1:00pm: Lunch, mingle with vendors
1:00pm – 1:15pm: TCART Member Announcements (time to share information on new projects or interesting things that are happening at your institutions)
1:15pm – 1:45pm: Session Two: Recommendations for Preparation of Digitization for Online Access: Or Can I Post This on the Internet?
- Digitization is tricky and knowing what your first step in the process can be even harder to identify. The rules can be difficult to decipher. Time and money are usually scarce so experimenting is not usually an option. You may already even have materials digitized, but can you post them on your website? This presentation will examine the first simple steps taken at two different academic institutions to identify if materials were safe to digitize for the web. The Upper Midwest Literary Archive at the University of Minnesota and the Prairie Poets and Press grant project was completed with an assessment of six collections of varying sizes from local authors, editors, and publishing houses. Dunwoody College of Technology is in the middle of a major renovation and their library’s recent move has allowed for the creation of a new Dunwoody College Archive. This project has steered preparations for digitization during the identification and assessment of the archives materials.

Presenter: Jennifer Shaw-Spence, Dunwoody College of Technology

1:45pm – 2:00pm: Break
2:00pm – 3:00pm: Session Three: The Art of the Side Hustle
- Many of us have had to take on a second job at some point in our life in order to make ends meet. But are there ways to pick up extra cash while still cultivating your skill set? Can moonlighting ultimately advance your career? This panel session convenes archivists who have taken on secondary positions and other paid work in order to build their resumes — and of course, pay the bills. During this session, each panelist will briefly introduce their work experiences and background. After guided discussion from the chair, we will open the floor for larger discussion.

Presenters: Kathryn Hujda (chair), Lisa Calahan, Jessica Huffman, Elli Lynch, Hannah O’Neill, Ashleigh Jakaj

3:00pm – 3:15pm: Break
3:15pm – 3:45pm: Discussion Circles
- Breaking out into groups, this will be a somewhat structured opportunity to discuss with colleagues various topics of interest related to our work
4:00pm – 4:35pm: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)

Vendor Information:

Vendors will be joining us during the Symposium: ArcaSearch, Northern Micrographics Inc., Mid-American Business Systems, and Indus International. Thank you as well to our sponsors Hollinger Metal Edge, Midwest Art Conservation Center, and University Products.