6th Annual Minnesota Archives Symposium wrap up

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Thank you to all who attended the 6th annual Minnesota Archives Symposium, which took place this year at the Minneapolis Central Library on Monday, November 6th. We had 93 attendees, which is a fantastic showing. Thank you to our speakers for sharing with us their time and expertise, and thank you to Ted Hathaway and Bailey Diers with Special Collections at Hennepin County Library for hosting us. Finally, a big thank you to the planning committee for putting on the event — a lot of time and effort goes into making the event a success and we are grateful for your work.

We know that we cannot please everyone every year, no matter how hard we try, but if you do have constructive feedback or if you would like to be on the planning committee next year, feel free to reach out to TCART Communications Officer Kate Dietrick at diet0134@umn.edu with your comments.

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Thanks to all attendees!

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Posted in Minnesota Archives Symposium, Uncategorized

2017 Minnesota Archives Symposium — Call for Registration

6th Annual Minnesota Archives Symposium

Back to Basics

Monday, November 6th at Minneapolis Central Library

As the role of the archivist and the nature of our work has evolved steadily over time, the foundation of our profession will always remain the same. The ways in which we process collections has evolved, but we still process. Our backlogs expand and contract, but we still have backlogs. This year we’re going back to the basics — discussing those universal issues that we all have year in and year out. Learn from the experiences of your colleagues, and join the conversation!

Registration for this event is FREE.

Schedule of Events:

9:00am – 9:30am: Optional Tour of Digitization Operations, Minneapolis Central Library (max. 15 people)
9:30am – 10:00am: Registration and coffee, mingle with vendors
10:00am – 10:10am: Welcome to Symposium
10:10am – 10:30am: TCART Business meeting
10:30am – 10:45am: TCART Member sharing
10:45am – 11:45am: Session One
11:45am – 12:45pm: Lunch, mingle with vendors
12:45pm – 1:45pm: Session Two
1:45pm – 2:15pm: Discussion regarding Session Two presenters
2:15pm – 2:30pm: Break
2:30pm – 3:00pm: Session Three
3:00pm – 3:15pm: Break
3:15pm – 3:45pm: Session Four
3:45pm – 4:15pm: Optional Tour of Digitization Operations, Minneapolis Central Library (max. 15 people)

The symposium will take place on Monday, November 6th at Minneapolis central Library. Directions and information on where to park can be found Parking Instructions. Because of the limitations and cost of parking, we strongly suggest people park elsewhere and take the Blue or Green Line light rail train into downtown. More information on the light rail can be found on the Metro Transit website.

Registration Information:

Registration is FREE, but we ask that participants complete the registration form by Monday, October 30th. On-site registrations will be accepted.

Questions?

Please contact TCART at tcartmn@gmail.com  or for day of  information, contact Kate Dietrick at diet0134@umn.edu.

Minnesota Archives Symposium Full Schedule

  • 9:00am – 9:30am: Optional Tour of Digitization Operations, Minneapolis Central Library (max. 15 people)
  • 9:30am – 10:00am: Registration and coffee, mingle with vendors
  • 10:00am – 10:10am: Welcome to Symposium
  • 10:10am – 10:30am: TCART Business meeting
  • 10:30am – 10:45am: TCART Member sharing
  • 10:45am – 11:45am: Session One: Interns and Volunteers

More than Zines & Cereal Boxes: Using Students, Interns, and Volunteers to Clear the Backlog

Many institutions lack the resources to hire long term staff members to complete archival processing. Because of this, archival institutions often rely on volunteers, students, and interns to process large amounts of backlog. Several collaborative partnerships, including organizations like the St. Catherine’s Library Science Program, have helped minimize backlog and get items processed into the collection. Elissah, Elizabeth, and Jessica will discuss the struggles and successes of managing different types of work in the archives to significantly minimize large backlogs of their collections.

Presenters: Elissah Becknell, Zine Librarian, Minneapolis Community & Technical College Library; Elizabeth Bastyr, Zine Intern & MLIS Graduate, Saint Catherine University; Jessica Faucher, Corporate Archivist, General Mills

  • 11:45am – 12:45pm: Lunch (provided), mingle with vendors
  • 12:45pm – 1:45pm: Session Two: Processing and Collection Management

What do We Have Here?  Shaping Archival Inventory Metadata into a Usable Library Catalog

Steve Penick and Jessie Storlien from the Stearns History Museum (SHM) in St Cloud would like to share an overview of their archival inventory project and how it will shape the future of its library.  The first phase of the project, funded through a Minnesota Historical Society’s Historical and Cultural Heritage grant, started in January 2017 and will be completed by July 2018.  The presentation includes a brief discussion of the inventory’s goals from improved access, upgraded collection management practices, and enhanced metadata. SHM staff will then develop a conversation about using our inventory data for a new catalog.

Presenters: Steve Penick, Head Archivist, Stearns History Museum; Jessie Storlien, Archivist, Stearns History Museum

Taming the Beast: Processing One of the Largest Collections Received by the University of Minnesota

Former project archivist Amanda Wick and the processing team will share the story behind the massive two year project to make the Carlson Companies Corporate Records and Family papers collection accessible at the University of Minnesota. Presenters will touch on critical factors for successful processing of such an immense collection, obstacles that were overcome, workflow and processes utilized, and project management tools and approaches. Significant time for open discussion will be provided for session attendees.

Presenter: Amanda Wick, Archivist, University of Minnesota

  • 1:45pm – 2:15pm: Discussion regarding Session Two presenters
  • 2:15pm – 2:30pm: Break
  • 2:30pm – 3:00pm: Session Three: Access and Space

New Foundations

In 2015 the Archdiocese of St. Paul and Minneapolis entered bankruptcy.  As a result, the buildings that had housed the archdiocesan archives since 1961 were sold, and the corporate headquarters of the organization moved across town to East Saint Paul.  The archives staff scrambled to design a new space for 5,000 boxes of archival collections, artwork, and cultural objects on very short notice.

The already daunting task of relocating the archives was further complicated by the fact that the historical materials were in very heavy demand by attorneys and senior staff.  These important stakeholders relied on the archives for their work in responding to the sex abuse crisis and the hundreds of lawsuits it spawned.  The collections had to be accessible and available throughout the entire process.

The move, and the events that precipitated it, ushered in a period of both extreme turmoil and unprecedented opportunity for the archdiocesan archives.  The three members of the Department of Archives and Records Management will explain the impact of these events on the physical space, the organization of the collections, and the processes that govern information management in the archdiocese.

Presenters: Sehri Strom, Records Manager; Allison Spies, Archivist; Heather Lawton, Director of Archives and Records Management

  • 3:00pm – 3:15pm: Break
  • 3:15pm – 3:45pm: Session Four: Outreach

Outreach As Access: Finding the Method That Fits Your Madness

Increasing access to archival material depends as much on outreach and promotion as it does processing and description. This presentation will highlight two Legacy grant projects at the University of Minnesota Libraries that prioritize outreach to increase access. Though the projects are happening (literally) next door to each other at the same institution, project staff are utilizing different outreach strategies, highlighting the importance of finding outreach methods that allow repositories to make the most of their unique resources, partnerships, and audiences.

The archives of the Weisman Art Museum document the history of the collection and museum in all its iterations and provides the means to better understand and contextualize the art collection, the exhibits and the importance of an art museum at a land grant institution. The current project is designed not only to process the collection but publicly highlight various parts of the museum collection and the archival process through blog posts. During an earlier processing project in 2011 processing archivists created the blog “The WAM Files” to document discoveries and track progress. This blog continues to be an entry point and resource for students and researchers alike.

The Upper Midwest Literary Archives’ Prairie Poets and Press project is aimed at increasing access to key literary manuscript collections through processing and outreach. Without an established network for outreach, the UMLA decided to utilize a variety of methods, capitalizing on existing partnerships and happenings in the community. Initiatives have included everything from social media takeovers with partner organizations to pop-up archives at small-town festivals.

Presenters: Heather Carroll, Processing Archivist, University of Minnesota Archives and Weisman Art Museum; Kate Hujda, Assistant Curator, Upper Midwest Literary Archives and Performing Arts Archives, University of Minnesota

  • 3:45pm – 4:15pm: Optional Tour of Digitization Operations, Minneapolis Central Library (max. 15 people)

Vendor Information:

Vendors will be joining us during the Symposium: Hollinger Metal Edge, Micrographics Inc., and Indus International. Thank you as well to our sponsors Saving Tape, Midwest Art Conservation Center, and University Products.

Posted in Minnesota Archives Symposium, Uncategorized

2017 Minnesota Archives Symposium Call for Proposals

The Twin Cities Archives Round Table is pleased to announce the sixth annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 6th at the Minneapolis Central Library.

This year’s topic will be: Back to Basics

As the role of the archivist and the nature of our work has evolved steadily over time, the foundation of our profession will always remain the same. The ways in which we process collections has evolved, but we still process. Our backlogs expand and contract, but we still have backlogs. This year we’re going back to the basics — discussing those universal issues that we all have year in and year out. Ideas for presentation topics include:

  • Processing — are you still steadfast to MPLP? Has your approach to processing changed due to staffing, or content management systems, or space issues?
  • Backlogs — how have you tackled the everlasting beast?
  • Managing students/volunteers/interns — have you worked with volunteers in such a way that you both garner value from a project?
  • Professional development — is certification necessary? How do you stretch your professional development budget?
  • Donor relations — how do you create meaningful relationships with donors?
  • Internal buy-in — how do you prove your worth to the powers-that-be?

This is not an exhaustive list, but will hopefully spur on ideas. We welcome presentations from archivists and information professionals at all levels of their career.

Call for Participants:

If you have a great idea but don’t think you can speak for an entire half hour or hour, please still submit your idea! We will attempt to pair you with other presenters with similar topics for a panel presentation.

If you are interested in presenting at the symposium, please provide us with a brief abstract and working title for your presentation, along with how long you wish to present (15 minutes/30 minutes/60 minutes). Include full contact information with submissions, including your name(s) and institution or school if applicable.
Submissions should be sent to tcartmn@gmail.com.

Deadline for submission is August 28th.

 

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held at the Minneapolis Central Library on Monday, November 6th. Registration is FREE, but we will ask that participants register their intent to attend. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Kate Dietrick at diet0134 @umn.edu.

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2017 Spring Meeting wrap up

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Jackie Beckey gives her presentation “Words Matter: Reframing American Indian Genealogical Research at the Gale Family Library”

Thank you to everyone who attended the 2017 TCART Spring meeting — it was wonderful to see so many people who were able to make it down to St. Peter. Thank you to Jeff Jenson and Adrianna Darden at Gustavus Adolphus for hosting us and providing tours of the archives.

We had two fantastic presentations at our meeting — the first by Ellen Engseth and Abdi Roble on “Archives as Community: Where the Somali Documentary Project Meets the Immigration History Research Center Archives”, and the second by Jackie Beckey on “Words Matter: Reframing American Indian Genealogical Research at the Gale Family Library.” If you are interested in the content of their presentations, let us know and we can get slides or contact information to you. Thank you to all three for not only sharing their knowledge but for fostering some great discussion.

There are links to the treasurer’s report as well as the meeting minutes available for those who were unable to make the meeting.

And finally, we thank our outgoing Secretary Deb Kloiber for her four years as TCART Secretary and we welcome Caitlin Marineau as our new secretary. Kate Dietrick, our Communications Officer, was also approved for her second two-year term as Communications Officer.

Posted in Uncategorized

TCART 2017 Spring Meeting

This year’s spring meeting calls for our out-of-the-Twin-Cities meeting, and so the 2017 Spring Meeting will be held at Gustavus Adolphus College. Come join us to tour the archives at Gustavus with College Archivist Jeff Jenson, hear presentations from TCART members Ellen Engseth and Jackie Beckey, and vote for TCART officer positions.

When: Wednesday, May 17th

Where: Gustavus Adolphus College
800 West College Avenue St. Peter, MN
Meeting will be held in the Jackson Campus Center (see map here for information on Campus Center, Library, and visitor parking locations)

Schedule:

  • 9:30am -9:50am  – Welcome and Reception – Coffee/tea and light breakfast snacks
  • 9:50am -10:30am -First tour of local archives
  • 10:30am -11am – Business meeting, including TCART Elections for Communications Officer and Secretary positions
  • 11am – 12pm – Presentations by fellow TCART members:
    • Ellen Engseth and Abdi Roble: “Archives as a Community: Where the Somali Documentary Project Meets the Immigration History Research Center Archives”
    • Jackie Beckey: “Words Matter: Reframing American Indian Genealogical Research at the Gale Family Library”
  • 12pm – 12:40pm – Second tour of local archives
  • Followed by an option lunch at a local restaurant (El Agave)

If you are interested in attending the TCART 2017 Spring Meeting, please RSVP here by May 10th.

The TCART Spring meeting is open to all who are interested in attending. Membership information will be available at the meeting for those who wish to join. See https://tcartmn.org/membership/ for more membership information or to join today!

Posted in Uncategorized

5th Annual Minnesota Archives Symposium wrap-up

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Thank you to all who attended the 5th Annual Minnesota Archives Symposium at Elmer L. Andersen Library on Monday, November 14th. Our very first year of the symposium back in 2012 we had 47 attendees, and this, our fifth year, we had 97 attendees! Thrilled that so many of you could make it. Thank you to our speakers, the planning committee, and our vendors for making the day a success.

If you are interested in obtaining contact information on any of the speakers, or getting copies of slides from presentations, please reach out to TCART Communications Officer Kate Dietrick at diet0134@umn.edu. The TCART Business Meeting minutes can be found here.

Posted in Minnesota Archives Symposium, Uncategorized

Minnesota Archives Symposium — Call for Registration

5th Annual Minnesota Archives Symposium

Archives in Conversation

Monday, November 14th at Elmer L. Andersen Library, University of Minnesota

Archivists today have a lot to talk about. From finding funding for our increasingly complex projects, to the challenges of born-digital records, to bringing our collections to new audiences, conversations about important issues are happening at every level of our profession, across different types of repositories and institutions. This year at the Minnesota Archives Symposium we will forego a singular theme, and instead focus on conversations. We will host panels around several topics of interest to our profession, encouraging panelists from different institutions to talk about their struggles and solutions surrounding similar issues. Learn from the experiences of your colleagues, and join the conversation!

Registration for this event is FREE.

Schedule of Events:

10:00am – 10:30am: Optional Tour of Archives & Special Collections (max. 20 people)
10:30am – 11:00am: Registration and coffee, mingle with vendors
11:00am – 11:10am: Welcome to Symposium
11:10am – 11:30am: TCART Business meeting
11:30am – 12:30pm: Session One: Engagement
12:30pm – 1:30pm: Lunch (provided), mingle with vendors
1:00pm – 1:30pm: Optional Tour of Archives & Special Collections (max. 20 people)
1:30pm – 2:30pm: Session Two: Young Professionals
2:30pm – 3:30pm: Session Three: Lone Arrangers
3:30pm – 3:45pm: Break
3:45pm – 4:15pm: Session Four: Born-Digital Materials
4:15pm – 4:45pm: Session Five: Grants
5:00pm: Optional Happy Hour at nearby bar

The symposium will take place on Monday, November 14th at Elmer L. Andersen Library at the University of Minnesota. Directions and information on where to park can be found here.

Registration Information:
Registration is FREE, but we ask that participants complete the registration form by Monday, November 7th. Onsite registrations will be accepted.

Questions?:
Please contact TCART at tcartmn@gmail.com  or for questions and information, contact Kate Dietrick at diet0134@umn.edu.

Minnesota Archives Symposium Full Schedule

  •  10:00am – 10:30am: Optional Tour of Archives & Special Collections Caverns (max. 20 people)
  • 10:30am – 11:00am: Registration and coffee, mingle with vendors
  • 11:00am – 11:10am: Welcome to Symposium
  • 11:10am – 11:30am: TCART Business meeting
  • 11:30am – 12:30pm: Session One: Engagement

Outreach is a critical function of every archives. While our collections are full of fascinating materials, they often need archives staff and community advocates to interpret them in ways that connect them with potential researchers and informants. Panelists in this session will discuss a variety of outreach approaches, including using local communities for zine collecting, crowdsourcing identification of photographs, promoting newly digitized materials, and working with a donor’s family to preserve and promote his artistic legacy.

Speakers:

Violet Fox, College of St. Benedict/St. John’s University

Ted Hathaway, Hennepin County Library

Audra Hilse, Anoka County Historical Society

Karen Obermeyer-Kolb, University of Minnesota

Sarah Carlson, University of Minnesota

  • 12:30pm – 1:30pm: Lunch (provided), mingle with vendors
  • 1:00pm – 1:30pm: Optional Tour of Archives & Special Collections Caverns (max. 20 people)
  • 1:30pm – 2:30pm: Session Two: Young Professionals

How do you find success as a new archivist? Six archivists will speak on their experiences establishing an archival career, from volunteering all the way up to establishing full-time employment. With positions from non-profits to academia to corporate archives, speakers will reflect on how they got to where they are today (including  hurdles they faced along the way.) In addition, panelists will discuss how established professionals can mentor and supervise new graduates and employees to success.

Speakers:

Lisa Calahan, University of Minnesota

Kate McManus, Minnesota Public Radio

Jennifer Shaw, University of Minnesota

Stewart Van Cleve, Winona State University

Jessica Faucher, General Mills, Inc. Archives

Carissa Hansen, Hennepin County Library, Special Collections

  • 2:30pm – 3:30pm: Session Three: Lone Arrangers

This panel will discuss advocacy and engagement within and beyond our different institutions, and how to foster connections when you are a lone arranger with a lot on your plate.

Speakers: Ann Kenne is the Head of Special Collections & University Archivist at the University of St. Thomas, and has been a lone arranger for most of her career of 20+ years.  She will be talking about fostering connections both within your organization and with others outside of your organization.

Audra Hilse is Archivist at the Anoka County Historical Society. She will be discussing having an Acquisitions Committee composed of Board members, and how she is able to get buy-in, engagement, and support from them.

Shana Aue is the Special Collections & Archives Librarian at the University of Wisconsin-Superior. In addition to being a lone arranger, she is also a reference librarian and library liaison to academic departments. She will be talking about advocating for the archives and for time spent on archives work when you have other library responsibilities.

  • 3:30pm – 3:45pm: Break
  • 3:45pm – 4:15pm: Session Four: Born-Digital Materials

The challenges of born digital records are well-known to most archivists; for years professional literature, workshops, and trainings have informed us of the complexities and issues around these materials.  But what happens when theory meets reality?  How do real institutions transform high-level guidelines into practical procedures? Lara Friedman-Shedlov and Sarah Barsness will give an overview of how their institutions, the Archives and Special Collections Department at the University of Minnesota Libraries and the Minnesota Historical Society, have been accessioning, ingesting, and storing born digital material for access by researchers, including some of the struggles, the solutions, and lessons learned.

Speakers:

Lara Friedman-Shedlov, University of Minnesota

Sarah Barsness, Minnesota Historical Society

  • 4:15pm – 4:45pm: Session Five: Grants

Grant preparation and writing has become a major component of many archivists as funding for projects have become scarce.  Grants provide an excellent opportunity to fund small and large archival projects.  Erik Moore as served as a grant reviewer for both NEH and NHPRC grants, and has submitted grants to fund archival processing and digitization efforts at the University of Minnesota.  Melinda works on general grants’ administration and the Legacy Program, and brings her knowledge of the Minnesota Historical Cultural Heritage Grants and the Minnesota Historical Society’s Heritage Partnership Program. The panel will share their experiences reviewing, writing, and discuss grant opportunities available to archives.

Speakers:

Erik Moore, University of Minnesota

Melinda Hutchinson, Minnesota Historical Society

  • 5:00pm: Optional Happy Hour at nearby bar
Posted in Minnesota Archives Symposium