8th Annual Minnesota Archives Symposium – Call for Registration

8th Annual Minnesota Archives Symposium

Challenges in the Archives

Monday, November 4th at the Spring Lake Park/Blaine/Mounds View Fire Station #3

We’ve covered the basics and worked on balance but that doesn’t stop challenges from cropping up in the archives. They might be small, repetitive tasks that crop up again and again, or a monumental undertaking. Maybe you are facing a new enterprise, midway through your labor, or recently completed a tough project. Sometimes our strategies for handling the job are not technically correct, or don’t match the “ideal,” but do fit the needs of our archives. We want to know your secrets!

Registration is REQUIRED by October 28, 2019, this year but the event is FREE.  

Schedule of Events:

  • 9:30am – 10:00am: Registration and coffee, mingle with vendors
  • 10:00am – 10:10am:  Welcome to Symposium
  • 10:10am – 11:00am: TCART Business meeting
  • 11:00am – 12:00pm: Session One 
  • 12:00pm – 1:00pm: Lunch, mingle with vendors and poster presenters.
  • 1:00pm – 1:15pm: TCART member announcements 
  • 1:15pm – 2:00pm: Session Two 
  • 2:00pm – 2:15pm: Break
  • 2:15pm – 3:00pm: Session Three
  • 3:00pm – 3:05pm: Break
  • 3:05pm – 4:00pm: Discussion circles
  • 4:15pm – 5:00pm: Optional Tours of the Anoka County Historical Society (separate location) (max. 15 people per tour)

The symposium will take place on Monday, November 4th at Spring Lake Park/Blaine/Mounds View Fire Station #3. Directions and information on where to park can be found after Vendor Information.

Registration Information:

Registration is FREE, but we ask that participants complete the registration form by Monday, October 28th. Lunch this year will be boxed lunch options from Panera. If you would prefer to bring your own lunch please do. However, Lunch options will not be available for alterations. Onsite registrations will be accepted but lunches will not be available for registration after  Monday, October 28th. 

Tours:

Tours will be held off site this year. Participants who wish to have a tour will be responsible for finding a ride to the tour site/There will be a day of sign up sheet at the event but drivers will be given first priority for tour times. A maximum of 15 people will be included in each tour. 

Address for tours:

  • Anoka County Historical Society
  • 2135 N 3rd Ave, 
  • Anoka, MN 55303

Questions?

Please contact TCART at tcartmn@gmail.com.

 

Minnesota Archives Symposium Full Schedule

  • 9:30am – 10:00am: Registration and coffee, mingle with vendors
  • 10:00am – 10:10am:  Welcome to Symposium
  • 10:10am – 11:00am: TCART Business meeting
  • 11:00am – 12:00pm: Session One: How I Work: Tips & Tricks for Addressing Challenges in the Archives
    • We each have our own ways of getting things done, through innovations we have designed or methods we have adapted from others. This panel discussion will present a variety of tips and tricks from speakers drawing on their work experiences in any field to demonstrate inventive ways to address the challenges we meet working in archives. Examples might include using spreadsheet, project management, or team collaboration software; taking and marking up photos of one’s work; creating or refining workflows; and interviewing and managing employees and interns. Panelists will be solicited through posts to the TCART listserv and Facebook group, and speakers from all career levels and backgrounds will be encouraged to participate. The opportunity to speak on this panel will appeal to those who have information to share but are not sure they could fill even a 30-minute presentation, or who do not want to present alone. Time will also be allotted for symposium attendees not speaking on the panel to share their tips from the audience (the panel moderator will walk through the audience with a microphone).
      • Panel: Monica Howell (chair),
  • 12:00pm – 1:00pm: Lunch, mingle with vendors and poster presenters.
    • Poster presentation: Cydnee Peterson, Business Archives Education (Poster)
  • 1:00pm – 1:15pm: TCART member announcements 
  • 1:15pm – 2:00pm: Session Two: Send in the A Team
    • In 2016, Archives and Special Collections at the University of Minnesota began the immense task of migrating our finding aids from DLXS, a no longer supported platform from the early 2000s, to ArchivesSpace. Over the course of a year, a team of staff migrated 5,000+ finding aids, tackled batch edits for successful ingest, created new best practices, and trained staff on new workflows and functionalities within ArchivesSpace. Hear from the group, dubbed the ATeam, on our successes and challenges along the way.
      • Presentors: Kate Dietrick, Caitlin Marineau, Amanda Wick
  • 2:00pm – 2:15pm: Break
  • 2:15pm – 3:00pm: Session Three: There’s a Space for Us: Zoning Research Spaces to Facilitate a Variety of Users 
    • While many archival researchers settle in for lengthy, individualized research projects, many others benefit from the ability to collaborate with others as they view collections. Heather Stecklein will discuss how her campus reconfigured the public research area at the University of Wisconsin-Stout into quiet and collaborative zones. The quiet zone includes microform machines, a secondary reference collection, and a small table for viewing collections. The collaborative zone includes an instruction station and six collaboration pods that seat seven researchers and feature a workstation with a large flatscreen monitor. These pods allow groups of students or staff members to view and discuss digital, print, and audiovisual collections as they plan class or administrative projects. The collaboration space was outfitted using existing library furniture and technology. It is possible for many archivists to create similar zones by conscientiously relocating furniture and equipment. The presentation will include a period for questions and discussion that will help attendees formulate how this practice may work for them at their locations.
      • Presentor: Heather Stecklein
  • 3:00pm – 3:05pm: Break
  • 3:05pm – 4:00pm: Discussion circles
    • Breaking out into groups, this will be a somewhat structured opportunity to discuss with colleagues about various topics of interest related to our work
  • 4:15pm – 5:00pm: Optional Tours of the Anoka County Historical Society (separate location) (max. 15 people per tour)

Vendor Information:

Vendors will be joining us during the Symposium: ArcaSearch, Northern Micrographics Inc., Saving Tape Media Conversion. Thank you as well to our sponsors Archive It and University Products Inc.

Parking at Spring Lake Park/Blaine/Mounds View Fire Station #3

Station 3 building

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Posted in Meetings, Minnesota Archives Symposium, Presentations, Preservation, Professional development

2019 Minnesota Archives Symposium Call for Proposals

The Twin Cities Archives Round Table is pleased to announce the seventh annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 4th at the Spring Lake Park/Blaine/Mounds View Fire Station #3.

This year’s topic will be: Challenges in the Archives
We’ve covered the basics and worked on balance but that doesn’t stop challenges from cropping up in the archives. They might be small, repetitive tasks that crop up again and again, or a monumental undertaking. Maybe you are facing a new enterprise, midway through your labor, or recently completed a tough project. Sometimes our strategies for handling the job are not technically correct, or don’t match the “ideal,” but do fit the needs of our archives. We want to know your secrets!

Ideas for presentation topics include:

  • Strategies, favorite tools, or support systems.
  • Realities of challenges in large vs small organizations
  • Theoretical ideals vs. real world
  • Crossovers
  • What skills have you developed to cope? What skills do you wish you had?

This is not an exhaustive list, but will hopefully spur on ideas.

Call for Participants:

We welcome submissions to presentations submitted to or given at other conferences and symposiums, or perhaps you would like to update the group on a project mentioned in a previous presentation. 

We are also opening up a section for student poster presentations which will be on display during breaks. We would especially like to hear from new institutions or those who have never spoken at a symposium before. We encourage presentations from archivists and information professionals at all levels of their career.

If you have a great idea but don’t think you can speak for an entire hour, please still submit your idea! We will attempt to pair you with other presenters with similar topics for a panel presentation.

If you are interested in presenting at the symposium, please provide us with a brief abstract and working title for your presentation, along with how long you wish to present (30 minutes/60 minutes). Include full contact information with submissions, including your name(s) and institution or school if applicable.

Submissions should be sent to tcartmn@gmail.com.

Deadline for submission is Monday, September 2, 2019.

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held at the Spring Lake Park/Blaine/Mounds View Fire Station #3 on Monday, November 4th. Registration is FREE, but we will ask that participants register their intent to attend. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Jennie Shaw at tcartmn@gmail.com or shawx186@umn.edu.

Posted in Meetings, Minnesota Archives Symposium, Presentations, Professional development | Tagged , , , , , ,

2019 Spring Meeting wrap up

Classroom view of Daardi Sizemore giving her presentation on Legacy Strategic Agenda at the Spring TCART meeting.

Thank you to everyone who attended the 2019 TCART Spring Meeting — 52 people attended the meeting down in Northfield, Minnesota. We extend our thank you to Nat Wilson who coordinated the day at Carleton College, as well as Daardi Sizemore Mixon for presenting on the Legacy Strategy Agenda.

northfield-TCART

 

During the meeting we also voted on new officers — please welcome the new TCART Communications Officer Jennifer Shaw Spence! She will be taking over from our previous Communications Officer Kate Dietrick who served in the position for four years. Secretary Caitlin Marineau was also voted in for a second term in her position. Both Jenny and Caitlin will serve their two year term from 2019-2021.

The next TCART meeting will occur in the fall during the Minnesota Archives Symposium.

 

Posted in Meetings

2019 Spring Meeting

We will be holding our spring meeting this year at Carleton College in Northfield, Minnesota. This meeting will include time to mingle with colleagues, tours of the archives, a presentation, and we will vote for new officer positions.

Where: Carleton College Weitz Center for Creativity. 320 3rd St E, Northfield, MN 55057.  Larson Family Meeting Room, room 236.

When: Monday, May 13th, 2019 9:30am – 2:00pm

Tentative schedule:

  • 9:30am -10:00am:  Welcome and Reception – Coffee/tea and light breakfast snacks
  • 10:00am – 10:30am: Business meeting, including TCART Elections for Communications Officer and Secretary positions
  • 10:30am -11:30am: Tours available, 2 times through at 30 minutes each.  Digital Archives (Nat Wilson) and the Carleton in China Collection (Eric Hillemann)
  • 11:30am – 12:00pm: Presentation from TCART member
    • Topic: Legacy Strategic Agenda – What is it, and how is it working to make Minnesota History more visible and accessible

      Description: The Legacy Strategic Agenda (LSA) is a collaborative partnership between the Minnesota Alliance of Local History Museums (MAHLM) and the Minnesota Historical Society.  The LSA fosters innovation and growth of history and cultural heritage in communities across the state.  Action on the LSA invests in the future of our communities by finding new ways to partner with diverse cultures and groups.  We use the LSA to help make Minnesota History more visible and accessible.  Not only have we become more engaged with one another, we are also creating real-world models for local history organizations and other states.  http://www.mnhs.org/legacy/strategicagenda

      Presenters:        Daardi Sizemore, Minnesota State University, Mankato

  • 12:00pm – 1:00pm: Lunch, 3 group options and the attendees can choose which place they want to go to.  Mexican food, Indian food, Americana food.
  • 1:00pm – 2:00pm: Two tours available, 2 times through at 30 minutes each. of Northfield Historical Society Archives and Northfield History Collaborative and Museum
During the meeting, we will be holding elections for two of our officer positions that are opening up this spring – Secretary and the Communications Officer. Each position is a two-year term, May 2019 – May 2021.
The duties of the Secretary are as follows:
The Secretary shall keep the minutes of the meetings of the TCART and the Executive Committee; shall see that all notices are duly given in accordance with the provisions of these by­laws or as required by law; shall be responsible for the corporate records and archives; shall maintain membership records; and, in general shall perform all duties incident to the office of the secretary and such other duties as from time to time may be assigned to him or her by the President or by the Committee. In the absence of the President, the Secretary shall preside at business meetings of TCART and at meetings of the Executive Committee.
Our current Secretary, Caitlin Marineau,  will be running again for this position.
The duties of the Communications Officer are as follows:
The Communications Officer will be responsible for monitoring, updating, and sending out news and announcements to TCART communication forums, including email, website, and social media accounts. The Communications Officer will serve as the TCART Executive Committee representative on the Minnesota Archives Symposium planning committee and will preside at business meetings of TCART in the absence of the other members of the Executive Committee.
Our current Communications Officer, Kate Dietrick, will be stepping down after four years of service.
If you are interested in running for either position, please email TCART President Nat Wilson at nwilson(at)carleton.edu

 

Posted in Elections, Meetings

7th Annual Minnesota Archives Symposium wrap up

IMG_5816

Thank you to all who attended the 7th annual Minnesota Archives Symposium, which took place this year at the Carondelet Center on Monday, November 5th. We had 79 attendees come out on a rainy Monday. Thank you to our speakers for sharing with us their time and expertise, and thank you to Michelle Hueg with Sisters of St. Joseph of Carondelet for hosting us and providing tours of the archives. Finally, a big thank you to the planning committee for putting on the event — a lot of time and effort goes into making the event a success and we are grateful for your work.

If you are interested in being part of the planning committee for the next symposium, please reach out to the TCART Communications Officer.

 

Posted in Minnesota Archives Symposium

2018 Minnesota Archives Symposium – Call for Registration

7th Annual Minnesota Archives Symposium

Balancing Act in the Archives

Monday, November 5th at the Carondelet Center in St. Paul

Whether you’re a solo archivist or part of a large archival department, in this profession we all have many tasks to undertake over the course of our day. As job descriptions can sometimes read as in charge of “everything under the sun,” we are often faced with struggling to accomplish it all. How do we balance all of these different hats, especially when some are seen as competing priorities — bringing in new collections versus paying attention to old collections, privacy versus access, cultivating old donors versus going after new donors? As an archivist, how do you tackle the juggling act?

Registration for this event is FREE.

Schedule of Events:

  • 9:25am – 10:00am: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)
  • 10:00am – 10:30am:  Registration and coffee, mingle with vendors
  • 10:30am – 10:40am: Welcome to Symposium
  • 10:40am – 11:00am: TCART Business meeting
  • 11:00am – 12:00pm: Session One
  • 12:00pm – 1:00pm: Lunch, mingle with vendors
  • 1:00pm – 1:15pm: TCART member announcements
  • 1:15pm – 1:45pm: Session Two
  • 1:45pm – 2:00pm: Break
  • 2:00pm – 3:00pm: Session Three
  • 3:00pm – 3:15pm: Break
  • 3:15pm – 4:00pm: Discussion circles
  • 4:00pm – 4:35pm: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)

 

The symposium will take place on Monday, November 5th at The Carondelet Center in St. Paul. Directions and information on where to park can be found here.

Registration Information:

Registration is FREE, but we ask that participants complete the registration form by Monday, October 29th. Onsite registrations will be accepted.

Questions?

Please contact TCART at tcartmn@gmail.com.

 

Minnesota Archives Symposium Full Schedule

  • 9:25am – 10:00am: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)
  • 10:00am – 10:30am: Registration and coffee, mingle with vendors
  • 10:30am – 10:40am: Welcome to Symposium
  • 10:40am – 11:00am: TCART Business meeting
  • 11:00am – 12:00pm: Session One: Grab That Dough: Getting a Minnesota Historical & Cultural Heritage Grant
    • This presentation will provide an overview of grants available from the Minnesota Historical Society (MNHS) and describe the processes of applying for a grant, conducting a grant project, and completing the final project report.  MNHS administers a number of historical and cultural grants that are made possible by the Arts and Cultural Heritage Fund through the vote of Minnesotans on November 4, 2008. Non-profit 501(c)(3) organizations, state and local government units, federally-recognized tribes, and educational institutions may apply for funding to carry out a well-defined project intended to preserve and improve access to Minnesota cultural and historical resources.  Grant options include oral history projects, interpretive programs and public education (including developing exhibitions and new websites), publications (including adding content to existing websites), collections care and management, digital conversion and reproduction, developing a disaster plan, and many more. Session attendees will learn about reviewing project options, writing a successful application, working with their organizations to handle grant funds, conducting their project with an eye toward final reporting and possibly sharing their grant experience in articles or presentations, and completing the final project reporting process.  I will speak from my experience of applying for and receiving a 2017 grant to survey, reappraise, and complete processing of the Northwestern Health Sciences University archives, and to review current archives policies and develop new policies and procedures as needed.

Presenter: Monica R. Howell, Serials Librarian & Archivist, Greenawalt Library, Northwestern Health Sciences University

  • 12:00pm – 1:00pm: Lunch, mingle with vendors
  • 1:00pm – 1:15pm: TCART Member Announcements (time to share information on new projects or interesting things that are happening at your institutions)
  • 1:15pm – 1:45pm: Session Two: Recommendations for Preparation of Digitization for Online Access: Or Can I Post This on the Internet?
    • Digitization is tricky and knowing what your first step in the process can be even harder to identify. The rules can be difficult to decipher. Time and money are usually scarce so experimenting is not usually an option. You may already even have materials digitized, but can you post them on your website? This presentation will examine the first simple steps taken at two different academic institutions to identify if materials were safe to digitize for the web. The Upper Midwest Literary Archive at the University of Minnesota and the Prairie Poets and Press grant project was completed with an assessment of six collections of varying sizes from local authors, editors, and publishing houses. Dunwoody College of Technology is in the middle of a major renovation and their library’s recent move has allowed for the creation of a new Dunwoody College Archive.  This project has steered preparations for digitization during the identification and assessment of the archives materials.

        Presenter: Jennifer Shaw-Spence, Dunwoody College of Technology

  • 1:45pm – 2:00pm: Break
  • 2:00pm – 3:00pm: Session Three: The Art of the Side Hustle
    • Many of us have had to take on a second job at some point in our life in order to make ends meet. But are there ways to pick up extra cash while still cultivating your skill set? Can moonlighting ultimately advance your career? This panel session convenes archivists who have taken on secondary positions and other paid work in order to build their resumes — and of course, pay the bills. During this session, each panelist will briefly introduce their work experiences and background. After guided discussion from the chair, we will open the floor for larger discussion.

Presenters: Kathryn Hujda (chair), Lisa Calahan, Jessica Huffman, Elli Lynch, Hannah O’Neill, Ashleigh Jakaj

  • 3:00pm – 3:15pm: Break
  • 3:15pm – 3:45pm: Discussion Circles
    • Breaking out into groups, this will be a somewhat structured opportunity to discuss with colleagues various topics of interest related to our work
  • 4:00pm – 4:35pm: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)

Vendor Information:

Vendors will be joining us during the Symposium: ArcaSearch, Northern Micrographics Inc., Mid-American Business Systems, and Indus International. Thank you as well to our sponsors Hollinger Metal Edge, Midwest Art Conservation Center, and University Products.

 

Posted in Minnesota Archives Symposium, Uncategorized

EXTENDED: 2018 Minnesota Archives Symposium Call for Proposals

The deadline for submitting proposals for the 2018 Minnesota Archives Symposium has been extended to Wednesday, September 5th. Please consider submitting your ideas!

 

The Twin Cities Archives Round Table is pleased to announce the seventh annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 5th at the Carondelet Center in Saint Paul.

This year’s topic will be: Balancing Act in the Archives

Whether you’re a solo archivist or part of a large archival department, in this profession we all have many tasks to undertake over the course of our day. As job descriptions can sometimes read as in charge of “everything under the sun,” we are often faced with struggling to accomplish it all. How do we balance all of these different hats, especially when some are seen as competing priorities — bringing in new collections versus paying attention to old collections, privacy versus access, cultivating old donors versus going after new donors? As an archivist, how do you tackle the juggling act?

Ideas for presentation topics include:

  • Balancing incoming processing with backlog processing
  • Coordinating various staff members including volunteers, interns, students, staff, part-time staff, etc.
  • Taking on special grant projects while maintaining existing job workload
  • Serving internal users versus external users (corporate archives)
  • Navigating digital initiatives with existing responsibilities
  • Personal goals for professional development and institutional support (or lack thereof)
  • Fundraising or advocating for institutional support

This is not an exhaustive list, but will hopefully spur on ideas.  We would especially like to hear from new institutions or those who have never spoken at a symposium before. We encourage presentations from archivists and information professionals at all levels of their career.

Call for Participants:

If you have a great idea but don’t think you can speak for an entire hour, please still submit your idea! We will attempt to pair you with other presenters with similar topics for a panel presentation.

If you are interested in presenting at the symposium, please provide us with a brief abstract and working title for your presentation, along with how long you wish to present (30 minutes/60 minutes). Include full contact information with submissions, including your name(s) and institution or school if applicable.
Submissions should be sent to tcartmn@gmail.com.

 

Deadline for submission is Wednesday, September 5th.

 

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held at the Carondelet Center on Monday, November 5th. Registration is FREE, but we will ask that participants register their intent to attend. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Kate Dietrick at diet0134@umn.edu or 612-625-0192.

Posted in Minnesota Archives Symposium, Uncategorized