5th Annual Minnesota Archives Symposium wrap-up

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Thank you to all who attended the 5th Annual Minnesota Archives Symposium at Elmer L. Andersen Library on Monday, November 14th. Our very first year of the symposium back in 2012 we had 47 attendees, and this, our fifth year, we had 97 attendees! Thrilled that so many of you could make it. Thank you to our speakers, the planning committee, and our vendors for making the day a success.

If you are interested in obtaining contact information on any of the speakers, or getting copies of slides from presentations, please reach out to TCART Communications Officer Kate Dietrick at diet0134@umn.edu.

Posted in Minnesota Archives Symposium, Uncategorized

Minnesota Archives Symposium — Call for Registration

5th Annual Minnesota Archives Symposium

Archives in Conversation

Monday, November 14th at Elmer L. Andersen Library, University of Minnesota

Archivists today have a lot to talk about. From finding funding for our increasingly complex projects, to the challenges of born-digital records, to bringing our collections to new audiences, conversations about important issues are happening at every level of our profession, across different types of repositories and institutions. This year at the Minnesota Archives Symposium we will forego a singular theme, and instead focus on conversations. We will host panels around several topics of interest to our profession, encouraging panelists from different institutions to talk about their struggles and solutions surrounding similar issues. Learn from the experiences of your colleagues, and join the conversation!

Registration for this event is FREE.

Schedule of Events:

10:00am – 10:30am: Optional Tour of Archives & Special Collections (max. 20 people)
10:30am – 11:00am: Registration and coffee, mingle with vendors
11:00am – 11:10am: Welcome to Symposium
11:10am – 11:30am: TCART Business meeting
11:30am – 12:30pm: Session One: Engagement
12:30pm – 1:30pm: Lunch (provided), mingle with vendors
1:00pm – 1:30pm: Optional Tour of Archives & Special Collections (max. 20 people)
1:30pm – 2:30pm: Session Two: Young Professionals
2:30pm – 3:30pm: Session Three: Lone Arrangers
3:30pm – 3:45pm: Break
3:45pm – 4:15pm: Session Four: Born-Digital Materials
4:15pm – 4:45pm: Session Five: Grants
5:00pm: Optional Happy Hour at nearby bar

The symposium will take place on Monday, November 14th at Elmer L. Andersen Library at the University of Minnesota. Directions and information on where to park can be found here.

Registration Information:
Registration is FREE, but we ask that participants complete the registration form by Monday, November 7th. Onsite registrations will be accepted.

Questions?:
Please contact TCART at tcartmn@gmail.com  or for questions and information, contact Kate Dietrick at diet0134@umn.edu.

Minnesota Archives Symposium Full Schedule

  •  10:00am – 10:30am: Optional Tour of Archives & Special Collections Caverns (max. 20 people)
  • 10:30am – 11:00am: Registration and coffee, mingle with vendors
  • 11:00am – 11:10am: Welcome to Symposium
  • 11:10am – 11:30am: TCART Business meeting
  • 11:30am – 12:30pm: Session One: Engagement

Outreach is a critical function of every archives. While our collections are full of fascinating materials, they often need archives staff and community advocates to interpret them in ways that connect them with potential researchers and informants. Panelists in this session will discuss a variety of outreach approaches, including using local communities for zine collecting, crowdsourcing identification of photographs, promoting newly digitized materials, and working with a donor’s family to preserve and promote his artistic legacy.

Speakers:

Violet Fox, College of St. Benedict/St. John’s University

Ted Hathaway, Hennepin County Library

Audra Hilse, Anoka County Historical Society

Karen Obermeyer-Kolb, University of Minnesota

Sarah Carlson, University of Minnesota

  • 12:30pm – 1:30pm: Lunch (provided), mingle with vendors
  • 1:00pm – 1:30pm: Optional Tour of Archives & Special Collections Caverns (max. 20 people)
  • 1:30pm – 2:30pm: Session Two: Young Professionals

How do you find success as a new archivist? Six archivists will speak on their experiences establishing an archival career, from volunteering all the way up to establishing full-time employment. With positions from non-profits to academia to corporate archives, speakers will reflect on how they got to where they are today (including  hurdles they faced along the way.) In addition, panelists will discuss how established professionals can mentor and supervise new graduates and employees to success.

Speakers:

Lisa Calahan, University of Minnesota

Kate McManus, Minnesota Public Radio

Jennifer Shaw, University of Minnesota

Stewart Van Cleve, Winona State University

Jessica Faucher, General Mills, Inc. Archives

Carissa Hansen, Hennepin County Library, Special Collections

  • 2:30pm – 3:30pm: Session Three: Lone Arrangers

This panel will discuss advocacy and engagement within and beyond our different institutions, and how to foster connections when you are a lone arranger with a lot on your plate.

Speakers: Ann Kenne is the Head of Special Collections & University Archivist at the University of St. Thomas, and has been a lone arranger for most of her career of 20+ years.  She will be talking about fostering connections both within your organization and with others outside of your organization.

Audra Hilse is Archivist at the Anoka County Historical Society. She will be discussing having an Acquisitions Committee composed of Board members, and how she is able to get buy-in, engagement, and support from them.

Shana Aue is the Special Collections & Archives Librarian at the University of Wisconsin-Superior. In addition to being a lone arranger, she is also a reference librarian and library liaison to academic departments. She will be talking about advocating for the archives and for time spent on archives work when you have other library responsibilities.

  • 3:30pm – 3:45pm: Break
  • 3:45pm – 4:15pm: Session Four: Born-Digital Materials

The challenges of born digital records are well-known to most archivists; for years professional literature, workshops, and trainings have informed us of the complexities and issues around these materials.  But what happens when theory meets reality?  How do real institutions transform high-level guidelines into practical procedures? Lara Friedman-Shedlov and Sarah Barsness will give an overview of how their institutions, the Archives and Special Collections Department at the University of Minnesota Libraries and the Minnesota Historical Society, have been accessioning, ingesting, and storing born digital material for access by researchers, including some of the struggles, the solutions, and lessons learned.

Speakers:

Lara Friedman-Shedlov, University of Minnesota

Sarah Barsness, Minnesota Historical Society

  • 4:15pm – 4:45pm: Session Five: Grants

Grant preparation and writing has become a major component of many archivists as funding for projects have become scarce.  Grants provide an excellent opportunity to fund small and large archival projects.  Erik Moore as served as a grant reviewer for both NEH and NHPRC grants, and has submitted grants to fund archival processing and digitization efforts at the University of Minnesota.  Melinda works on general grants’ administration and the Legacy Program, and brings her knowledge of the Minnesota Historical Cultural Heritage Grants and the Minnesota Historical Society’s Heritage Partnership Program. The panel will share their experiences reviewing, writing, and discuss grant opportunities available to archives.

Speakers:

Erik Moore, University of Minnesota

Melinda Hutchinson, Minnesota Historical Society

  • 5:00pm: Optional Happy Hour at nearby bar
Posted in Minnesota Archives Symposium

5th Annual Minnesota Archives Symposium: Call for Panelists

2016 Minnesota Archives Symposium Call for Panelists

The Twin Cities Archives Round Table is pleased to announce the fifth annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 14th at the Elmer L. Andersen Library at the University of Minnesota.

This year’s topic will be: Archives in Conversation

Archivists today have a lot to talk about. From finding funding for our increasingly complex projects, to the challenges of born-digital records, to bringing our collections to new audiences, conversations about important issues are happening at every level of our profession, across different types of repositories and institutions. This year at the Minnesota Archives Symposium we will forego a singular theme, and instead focus on conversations. We will host panels around several topics of interest to our profession, encouraging panelists from different institutions to talk about their struggles and solutions surrounding similar issues. Learn from the experiences of your colleagues, and join the conversation!

Call for Participants:

We envision having five panels of speakers. The proposed panels are as follows:

  1. Engagement — How do you bring in new audiences? Do you digitize materials, create events, work for partnerships? How do you promote diversity and engage a diverse audience? What strategies have worked for you? What have you learned through developing these projects?
  2. Grants  — Whether it be Minnesota Legacy Grants, NEH Grants, local or online  resources for grant writing, we all deal with writing or desiring grants. What are some methods that you have found work well for writing and receiving grants?
  3. Lone Arranger — Surviving when you’re the lone archivist can be a challenge. How do you provide outreach on a budget, develop partnerships with other cultural institutions, and garner support for the archives within your institution?
  4. Born-Digital Materials — Digital materials, and especially born-digital materials, remain a challenge for many archivists and institutions. Have you worked successfully with them? Do you have a showcase of tools and resources that you find helpful or a basic how-to guide? What are your processes for capturing born-digital items?
  5. Young Professionals — Whether you yourself are a young professional or you supervise new archivists — how do you find success as a newly minted archivist? How do you provide volunteer or internship opportunities to future information professionals? Any tips for managing students or volunteers?

We are hoping for 2-5 speakers per panel, meaning you should be comfortable speaking anywhere from 5 to 20 minutes. Once we have panelists for each topic, we will put you in contact with each other. At that point your group can decide how to divide your hour time slot.

Interested in creating a panel conversation that isn’t represented here? Let us know!

Details for Participating:

  • If you are interested in volunteering to be on a panel, please fill out the spreadsheet located here. (Note that there is one tab per suggested panel.) Want to see who has already volunteered to get an idea of if you want to join in? Take a look! We encourage you to throw ideas out there and get conversations started.
  • Please include a brief description of what you could bring to the panel. Include full contact information with submissions, including your name(s) and institution or school if applicable.

Deadline for submission is Friday, September 2nd.

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held at the Elmer L. Andersen Library at the University of Minnesota on Monday, November 14th. Registration is FREE, but we will ask that participants register their intent to attend soon. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Kate Dietrick at diet0134@umn.edu or 612-625-0192.

Posted in Uncategorized

2016 Spring Meeting wrap up

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Thank you to everyone who attended TCART’s 2016 Spring Meeting at the Blake Upper School in Minneapolis. We had a decent turnout at 36 attendees. Thank you to Sally Lundeen-Hoff of the Blake School for hosting us and providing tours of the archives.

Thank you also goes out to our speaker Colleen McFarland Rademaker, Head Archivist of the Sisters of Charity of Leavenworth in Kansas, who spoke on Strategic Planning for Small Archives. A most hearty thank you to MAC and their Speakers Bureau for making Colleen’s presentation financially possible. If anyone has follow up questions for Colleen or would like copies of her presentation slides, she may be contact at crademaker@scls.org.

If you were unable to attend, please feel free to peruse the Spring Meeting minutes as well as the Treasurer’s Report that was presented during the meeting.

A final congratulations to both Ted Hathaway and Lara Friedman-Shedlov who were both voted to their second two-year terms as President and Treasurer, respectively.

Posted in Uncategorized

TCART 2016 Spring Meeting

This year’s spring meeting is extended to include a presenter we were able to secure thanks to the MAC Speakers Bureau. The morning will constitute our usual business meeting; those that are interested may stay for the afternoon dedicated to the presentation.

 

What: TCART Spring Meeting

When: 10am – 5pm on Tuesday, June 14th

Where: Blake Upper School in Minneapolis (map here) (parking available at no cost in school lot on west side of building– turn onto Northrop Lane from Kenwood Parkway to enter the lot)

 
Schedule for the day:
10:00 – 10:10 — Welcome and announcements
10:10 – 10:40 — First tour of archives (20 people max)
10:50 – 11:20 — Business meeting and elections
11:20 – 11:50 — Second tour of archives (20 people max)
11:55 – 1:00 — Lunch (we have secured a food truck from Cafe Racer to be located nearby)

1:00 – 5:00 — Presentation on Strategic Planning for Small Archives (cap attendance at 40 people)

 

Presentation by Colleen McFarland Rademaker (Head Archivist, Sisters of Charity of Leavenworth in Kansas) — Strategic planning is an essential management tool for all archival programs. The barriers to creating and implementing a strategic plan, however, can seem insurmountable to solo and small-shop archivists. This workshop will provide an overview of the strategic planning process from the perspective of small archival program management, emphasizing relationships and community-building both within and outside of the archival program’s parent organization. Participants will receive guidance on writing effective mission statements, setting strategic priorities, crafting attainable and meaningful goals, and seeing those goals to completion. The workshop’s hands-on exercises will give participants a jump-start in writing their own strategic planning documents, and sample strategic plans will be available for inspiration and critique.  Archivists serving larger repositories are welcome to attend.
Please RSVP if you plan on attending. Further questions can be addressed to tcartmn@gmail.com.
Posted in Uncategorized

Save the Date: Spring Meeting 2016

Save the date for our Spring Meeting on Tuesday, June 14th. Time and schedule TBD. The location will be at the Blake School.

At this event we will have our usual business meeting, but this spring meeting we are also featuring a presentation by Colleen McFarland, head archivist of Sisters of Charity of Leavenworth (KS): “Strategic Planning for Small and Medium-Sized Archival Programs.”

This meeting and program are free and open to everyone. Colleen McFarland’s presentation is being made possible by the Midwest Archives Conference (MAC).

More information to come!

Posted in Meetings, Uncategorized

4th Annual Minnesota Archives Symposium wrap up

Thank you to all who attended the 4th annual Minnesota Archives Symposium on November 2nd. We had our biggest turnout yet with 90 attendees! Thank you to the Minnesota Historical Society for being a gracious host, and thank you to all of our speakers for sharing their expertise.

If you are interested, all of the PowerPoint slides used by our speakers can be found here: 2015 Minnesota Archives Symposium slides.

Finally, thank you to our attendees that filled out the survey, providing us with feedback. We do read all of your comments as we look towards making next year’s event even better.

Posted in Uncategorized