2021 Virtual Minnesota Archives Symposium — Wrap-up Report

Thank you to everyone who attended the Virtual Minnesota Archives Symposium on November 1, 2021. We had 55 members join us on Zoom hosted by Nat Wilson at Carleton College. Thank you to our speakers Sarah Barsness and Erin McBrian, for sharing their experiences withus. Thank you to our poster presenter and video submitors Rachel Johnson, Nat Wilson, and Joseph Larsen. Thank you also to our sponsors of this year’s Symposium. Presentation slides and posters are available, please contact TCART Communications Officer for copies.

A special thank you to the Planning Committee for your time and flexibility during the planning process and during the event. These meetings would not have been possible without their time and efforts. If you would like to join the committee for next year’s Symposium please contact the Communications Officer at tcartmn@gmail.com

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2021 Virtual Minnesota Archives Symposium — Call for Registration

9th Annual Minnesota Archives Symposium

The Twin Cities Archives Round Table is pleased to announce the ninth annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 1st on Zoom.

This year’s topics will not be limited to a theme.

Due to the truncated nature of this year’s MAS we have decided to forgo a theme.

Registration is REQUIRED by October 27, 2021, but the event is FREE.  

Please enter the email you used for your membership. Non-member email addresses will not be sent a link for the event. Please Register using this link: https://carleton.zoom.us/meeting/register/tJ0pduihqzwoHN2E9MTjvK63w3PccVkywA1Z 

Schedule of Events:

  • 9:30-9:45 Welcome
  • 9:45-10:30 Business Meeting 
  • 10:30-10:45 Break
  • 10:45-11:30 Session 1: Down to Earth Documentation by Sarah Barsness
    • Documenting your work in policies, procedures, manuals, guidelines, how-tos, frameworks, templates, and rubrics is a time-consuming, difficult process. We all know the benefits, but getting documentation done is often nearly impossible.  But if I can do it, so can you!  This session will discuss practical, real-life strategies I’m using to create and expand my own documentation
  • 11:30-11:45 Poster session – Preserving Scrapbooks by Rachel Johnson
  • 11:45-12:30 Lunch Break with project showcase video breakout rooms
  • 12:30-12:45 Word from Sponsors
  • 12:45-1:20 Session 2: Halfway There: Inheriting a Large Collection as a Lone Arranger by Erin McBrien
    • The Federal Cartridge business archive is comprised of not only documents, but also developed photographs, moving image film, still image film, 3D artifacts, packaging, printing plates, and framed art. After weeding, it measures at slightly over 85 linear feet of archival material, not including framed objects and printing plates. It is a relatively recent acquisition of the Anoka County Historical Society, which has a small staff including only one full-time archivist. Inheriting this collection as a work in progress was especially challenging, and involved near-constant assessment and reassessment. The current ACHS archivist will be going through the hurdles of taking on a collection halfway through processing, including everything from weeding to cataloging to hiring interns.
  • 1:20-1:30 Closing

The symposium will take place on Monday, November 1st on Zoom. Directions and information will be sent to qualifying emails the day of the event.

Registration Information:

Registration is FREE, but we ask that participants complete the registration form by Wednesday, October 27th using this link: https://carleton.zoom.us/meeting/register/tJ0pduihqzwoHN2E9MTjvK63w3PccVkywA1Z 

Showcase Videos:

Showcase videos highlighting member accomplishments will be available for viewing at the following links. Breakout rooms discussing the videos and other topics will be available during the lunch break, if you would like to discuss the videos during the lunch break please watch them during the first break.

Archiving Film at the Minnesota Historical Society / Joseph Larsen, Minnesota Historical Society

https://www.dropbox.com/s/h2zxg3tfr1bco98/Archiving%20Film%20at%20the%20Minnesota%20Historical%20Society.mp4?dl=0

Lenticular Kodacolor Digitization / Nat Wilson, Carleton College Archives

https://www.dropbox.com/s/m3a0lulqxe4f0eb/Carleton%20College%20Lenticular%20film.mp4?dl=0

Questions?

Please contact TCART at tcartmn@gmail.com.

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2021 Minnesota Archives Symposium Call for Proposals

The Twin Cities Archives Round Table is pleased to announce the ninth annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 1st on Zoom.

This year’s topics will not be limited to a theme.

Due to the truncated nature of this year’s MAS we have decided to forgo a theme and are open to ideas from our members.

Ideas for presentation topics include:

  • Born digital/digital archiving/web archiving
  • Scary things happening in archives
  • Disaster preparedness or triage of endangered formats
  • Creative ways for funding and advocating for your collection (on a budget)
  • Reimagining Archives
  • Recent projects

This is not an exhaustive list, but will hopefully spur on ideas.

Call for Participants: Virtual Presenters, Student Posters, Exhibit or Location Tour Videos. 

We welcome submissions to presentations submitted to or given at other conferences and symposiums, or perhaps you would like to update the group on a project mentioned in a previous presentation. 

We are also continuing with the section for student poster presentations. Each student will be allocated 5 minutes for speaking on their topic and 2 minutes for question

Not ready to commit to speaking live? How about filming a tour of your archive or exhibit for our virtual tours? Low-key brag to us about your cool collection or great space in a format you can control. These five to ten minute videos will be posted online (probably Youtube) and available to the public. 

We would especially like to hear from new institutions or those who have never spoken at a symposium before. We encourage presentations from archivists and information professionals at all levels of their career.

If you have a great idea but don’t think you can speak for an entire hour, please still submit your idea! We will attempt to pair you with other presenters with similar topics for a panel presentation.

If you are interested in presenting at the symposium, please provide us with a brief abstract and working title for your presentation, along with how long you wish to present (30 minutes/60 minutes). Include full contact information with submissions, including your name(s) and institution or school if applicable.

Submissions should be sent to tcartmn@gmail.com.

Deadline for submission is Monday, September 6, 2021.

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held virtually (via Zoom) on Monday, November 1st. Registration is FREE, but we will ask that participants register their intent to attend. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Jennie Shaw at tcartmn@gmail.com or shawx186@umn.edu.

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TCART Professional Development Award Reports 2021

Under different circumstances, the award recipients would be presenting in person during the Spring Meeting. Thank you to Beth and Ellen for providing the following reports.

The American Craft Council Library’s TCART Professional Development Award, 2021
Beth Goodrich

I was fortunate to receive the TCART Professional Development Award to offset the cost of registration for the Write (or Re-Write) Your Emergency Plan workshop held virtually over three days from March 2-16, 2021. The past pandemic year has brought many changes to the American Craft Council as an organization, and a particular goal for 2021 in my role as librarian/archivist for the organization is to reassess and update all of our library policies and procedures. Our library emergency plan was woefully out of date, having been last drafted in 2002 when the library was located in New York City. In creating a revised emergency plan, I was essentially beginning from scratch, and having never written an emergency plan before, I sought out guidance from the Midwest Art Conservation Center. Their recently held workshop was a great experience and I completed the course with plan in hand that I feel confident in presenting to ACC staff and emergency responders.


Session one challenged attendees to assess their collections, building spaces and environmental conditions for risk situations that may affect their collections. Session two provided us with a template for drafting an emergency plan tailored to the needs of our own institution. The final session offered participants time to discuss their draft plans and any particular issues they encountered during the process of drafting. A tabletop exercise to talk through an imagined disaster allowed participants to think through the steps of response and recovery. This workshop, although presented by an organization from the field of art conservation, addressed the needs all types of collecting institutions of any size, and I would highly recommend this workshop to any library or archive information professional.

University of MN Libraries IHRCA’s TCART Professional Development Award, 2021
Ellen Engseth

Thanks to the generous funding of TCART’s Professional Development Award, in April I attended the Organization of American Historians (OAH) 2021 virtual conference. I applied for the award this year with the goal to expand from my usual archives and library conferences, and utilize the opportunity provided by virtual conferencing.

In the OAH conference, I attended sessions related to archives, teaching history, or subject matters in which I regularly work. These included sessions on the intersections between Native American and immigration histories, working with undocumented students, and a session connecting slavery of the past with slavery in the present. In “The Crisis of Black Archives,” three leaders of major Black repositories discussed challenges, and offered solutions and next steps. They called on the Black community to take documentary evidence seriously, as well as for others to join in the work. (This session is available at https://www.thehistorymakers.org/2020/crisisofblackarchives). Archives were a key topic within the innovations in teaching history session. Dr. Krista Grensavitch at University of Wisconsin – Milwaukee presented the Personal Archive Assignment that she developed with archivist Abbi Nye, who some of you may know. This assignment encourages students to be aware of the process and the personal politics with creating archives, and to recognize how sources are developed, described, and made available. It looks like a great assignment!

I sincerely appreciate the support of the Twin Cities Archives Round Table and the Professional Development Award.

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