2018 Minnesota Archives Symposium – Call for Registration

7th Annual Minnesota Archives Symposium

Balancing Act in the Archives

Monday, November 5th at the Carondelet Center in St. Paul

Whether you’re a solo archivist or part of a large archival department, in this profession we all have many tasks to undertake over the course of our day. As job descriptions can sometimes read as in charge of “everything under the sun,” we are often faced with struggling to accomplish it all. How do we balance all of these different hats, especially when some are seen as competing priorities — bringing in new collections versus paying attention to old collections, privacy versus access, cultivating old donors versus going after new donors? As an archivist, how do you tackle the juggling act?

Registration for this event is FREE.

Schedule of Events:

  • 9:25am – 10:00am: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)
  • 10:00am – 10:30am:  Registration and coffee, mingle with vendors
  • 10:30am – 10:40am: Welcome to Symposium
  • 10:40am – 11:00am: TCART Business meeting
  • 11:00am – 12:00pm: Session One
  • 12:00pm – 1:00pm: Lunch, mingle with vendors
  • 1:00pm – 1:15pm: TCART member announcements
  • 1:15pm – 1:45pm: Session Two
  • 1:45pm – 2:00pm: Break
  • 2:00pm – 3:00pm: Session Three
  • 3:00pm – 3:15pm: Break
  • 3:15pm – 4:00pm: Discussion circles
  • 4:00pm – 4:35pm: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)

 

The symposium will take place on Monday, November 5th at The Carondelet Center in St. Paul. Directions and information on where to park can be found here.

Registration Information:

Registration is FREE, but we ask that participants complete the registration form by Monday, October 29th. Onsite registrations will be accepted.

Questions?

Please contact TCART at tcartmn@gmail.com.

 

Minnesota Archives Symposium Full Schedule

  • 9:25am – 10:00am: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)
  • 10:00am – 10:30am: Registration and coffee, mingle with vendors
  • 10:30am – 10:40am: Welcome to Symposium
  • 10:40am – 11:00am: TCART Business meeting
  • 11:00am – 12:00pm: Session One: Grab That Dough: Getting a Minnesota Historical & Cultural Heritage Grant
    • This presentation will provide an overview of grants available from the Minnesota Historical Society (MNHS) and describe the processes of applying for a grant, conducting a grant project, and completing the final project report.  MNHS administers a number of historical and cultural grants that are made possible by the Arts and Cultural Heritage Fund through the vote of Minnesotans on November 4, 2008. Non-profit 501(c)(3) organizations, state and local government units, federally-recognized tribes, and educational institutions may apply for funding to carry out a well-defined project intended to preserve and improve access to Minnesota cultural and historical resources.  Grant options include oral history projects, interpretive programs and public education (including developing exhibitions and new websites), publications (including adding content to existing websites), collections care and management, digital conversion and reproduction, developing a disaster plan, and many more. Session attendees will learn about reviewing project options, writing a successful application, working with their organizations to handle grant funds, conducting their project with an eye toward final reporting and possibly sharing their grant experience in articles or presentations, and completing the final project reporting process.  I will speak from my experience of applying for and receiving a 2017 grant to survey, reappraise, and complete processing of the Northwestern Health Sciences University archives, and to review current archives policies and develop new policies and procedures as needed.

Presenter: Monica R. Howell, Serials Librarian & Archivist, Greenawalt Library, Northwestern Health Sciences University

  • 12:00pm – 1:00pm: Lunch, mingle with vendors
  • 1:00pm – 1:15pm: TCART Member Announcements (time to share information on new projects or interesting things that are happening at your institutions)
  • 1:15pm – 1:45pm: Session Two: Recommendations for Preparation of Digitization for Online Access: Or Can I Post This on the Internet?
    • Digitization is tricky and knowing what your first step in the process can be even harder to identify. The rules can be difficult to decipher. Time and money are usually scarce so experimenting is not usually an option. You may already even have materials digitized, but can you post them on your website? This presentation will examine the first simple steps taken at two different academic institutions to identify if materials were safe to digitize for the web. The Upper Midwest Literary Archive at the University of Minnesota and the Prairie Poets and Press grant project was completed with an assessment of six collections of varying sizes from local authors, editors, and publishing houses. Dunwoody College of Technology is in the middle of a major renovation and their library’s recent move has allowed for the creation of a new Dunwoody College Archive.  This project has steered preparations for digitization during the identification and assessment of the archives materials.

        Presenter: Jennifer Shaw-Spence, Dunwoody College of Technology

  • 1:45pm – 2:00pm: Break
  • 2:00pm – 3:00pm: Session Three: The Art of the Side Hustle
    • Many of us have had to take on a second job at some point in our life in order to make ends meet. But are there ways to pick up extra cash while still cultivating your skill set? Can moonlighting ultimately advance your career? This panel session convenes archivists who have taken on secondary positions and other paid work in order to build their resumes — and of course, pay the bills. During this session, each panelist will briefly introduce their work experiences and background. After guided discussion from the chair, we will open the floor for larger discussion.

Presenters: Kathryn Hujda (chair), Lisa Calahan, Jessica Huffman, Elli Lynch, Hannah O’Neill, Ashleigh Jakaj

  • 3:00pm – 3:15pm: Break
  • 3:15pm – 3:45pm: Discussion Circles
    • Breaking out into groups, this will be a somewhat structured opportunity to discuss with colleagues various topics of interest related to our work
  • 4:00pm – 4:35pm: Optional Tours of either Archives of the Sisters of St. Joseph of Carondelet or St. Kate’s Archives and Special Collections (max. 15 people per tour)

Vendor Information:

Vendors will be joining us during the Symposium: ArcaSearch, Northern Micrographics Inc., Mid-American Business Systems, and Indus International. Thank you as well to our sponsors Hollinger Metal Edge, Midwest Art Conservation Center, and University Products.

 

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Posted in Minnesota Archives Symposium, Uncategorized

EXTENDED: 2018 Minnesota Archives Symposium Call for Proposals

The deadline for submitting proposals for the 2018 Minnesota Archives Symposium has been extended to Wednesday, September 5th. Please consider submitting your ideas!

 

The Twin Cities Archives Round Table is pleased to announce the seventh annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 5th at the Carondelet Center in Saint Paul.

This year’s topic will be: Balancing Act in the Archives

Whether you’re a solo archivist or part of a large archival department, in this profession we all have many tasks to undertake over the course of our day. As job descriptions can sometimes read as in charge of “everything under the sun,” we are often faced with struggling to accomplish it all. How do we balance all of these different hats, especially when some are seen as competing priorities — bringing in new collections versus paying attention to old collections, privacy versus access, cultivating old donors versus going after new donors? As an archivist, how do you tackle the juggling act?

Ideas for presentation topics include:

  • Balancing incoming processing with backlog processing
  • Coordinating various staff members including volunteers, interns, students, staff, part-time staff, etc.
  • Taking on special grant projects while maintaining existing job workload
  • Serving internal users versus external users (corporate archives)
  • Navigating digital initiatives with existing responsibilities
  • Personal goals for professional development and institutional support (or lack thereof)
  • Fundraising or advocating for institutional support

This is not an exhaustive list, but will hopefully spur on ideas.  We would especially like to hear from new institutions or those who have never spoken at a symposium before. We encourage presentations from archivists and information professionals at all levels of their career.

Call for Participants:

If you have a great idea but don’t think you can speak for an entire hour, please still submit your idea! We will attempt to pair you with other presenters with similar topics for a panel presentation.

If you are interested in presenting at the symposium, please provide us with a brief abstract and working title for your presentation, along with how long you wish to present (30 minutes/60 minutes). Include full contact information with submissions, including your name(s) and institution or school if applicable.
Submissions should be sent to tcartmn@gmail.com.

 

Deadline for submission is Wednesday, September 5th.

 

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held at the Carondelet Center on Monday, November 5th. Registration is FREE, but we will ask that participants register their intent to attend. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Kate Dietrick at diet0134@umn.edu or 612-625-0192.

Posted in Minnesota Archives Symposium, Uncategorized

2018 Minnesota Archives Symposium Call for Proposals

The Twin Cities Archives Round Table is pleased to announce the seventh annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 5th at the Carondelet Center in Saint Paul.

This year’s topic will be: Balancing Act in the Archives

Whether you’re a solo archivist or part of a large archival department, in this profession we all have many tasks to undertake over the course of our day. As job descriptions can sometimes read as in charge of “everything under the sun,” we are often faced with struggling to accomplish it all. How do we balance all of these different hats, especially when some are seen as competing priorities — bringing in new collections versus paying attention to old collections, privacy versus access, cultivating old donors versus going after new donors? As an archivist, how do you tackle the juggling act?

Ideas for presentation topics include:

  • Balancing incoming processing with backlog processing
  • Coordinating various staff members including volunteers, interns, students, staff, part-time staff, etc.
  • Taking on special grant projects while maintaining existing job workload
  • Serving internal users versus external users (corporate archives)
  • Navigating digital initiatives with existing responsibilities
  • Personal goals for professional development and institutional support (or lack thereof)
  • Fundraising or advocating for institutional support

This is not an exhaustive list, but will hopefully spur on ideas.  We would especially like to hear from new institutions or those who have never spoken at a symposium before. We encourage presentations from archivists and information professionals at all levels of their career.

Call for Participants:

If you have a great idea but don’t think you can speak for an entire hour, please still submit your idea! We will attempt to pair you with other presenters with similar topics for a panel presentation.

If you are interested in presenting at the symposium, please provide us with a brief abstract and working title for your presentation, along with how long you wish to present (30 minutes/60 minutes). Include full contact information with submissions, including your name(s) and institution or school if applicable.
Submissions should be sent to tcartmn@gmail.com.

 

Deadline for submission is Monday, August 27th.

 

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held at the Carondelet Center on Monday, November 5th. Registration is FREE, but we will ask that participants register their intent to attend. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Kate Dietrick at diet0134@umn.edu or 612-625-0192.

 

Posted in Minnesota Archives Symposium, Uncategorized

2018 Spring Meeting wrap up

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Thank you to everyone who attended the 2018 TCART Spring meeting — we were thrilled to see around 45 members who were able to make it up to Collegeville. A special thank you to Peggy Roske, Matt Heintzelman, and Tim Ternes and all of their colleagues at St. John’s University for facilitating a day of wonderful tours of the archives and special collections.

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During the meeting we also voted on new officers — please welcome the new TCART President Nat Wilson and new TCART Treasurer Audre Hilse! They will both serve 2018-2020 in their new positions. We thank outgoing President Ted Hathaway and outgoing Treasurer Lara Friedman-Shedlov for their four years of service to TCART.

Our next TCART meeting will occur during the Minnesota Archives Symposium sometime in early November. Keep your eyes peeled for a save the date announced in the next month or so.

Posted in Meetings

TCART 2018 Spring Meeting

This year’s spring meeting will be held at Saint John’s University in Collegeville, Minnesota. This meeting will not have formal presentations, but rather consist of a business meeting and various tours, along with the usual opportunities for networking. Please register here if you plan to attend.

When: Friday, May 18th

Where: St. John’s University
Alcuin Library (meet in Room 178 Learning Commons addition)
2835 Abbey Plaza
Collegeville, MN 56321

Schedule:

9:30       Arrival/Refreshments (coffee and donuts/fruit)
9:45       Welcome, announcements, logistics
10:00     Tour 1
10:30     Business Meeting/Program/Elections
11:15     Tour 2
11:45     Tour 3 – or a guided tour of the renovated library & its Learning Commons addition, with Library Director Kathy Parker
12:10     Gather near Alcuin’s front door (#3 on map) to walk to lunch together
12:15     Lunch in the Refectory $11 buffet-style, all-you-care-to-eat
1:15       OPTIONAL additional tours of the exhibits in the library/HMML
OR… Hike the trails through the woods or by the lakes! (see Arboretum map)

Descriptions of the three morning tours: (Each will be given three times.)

Saint John’s University dates back to 1857.  The SJU Archives were established to collect, preserve, and make available the historical records that document the origin, development and achievements of the University, its faculty, staff, and alumni.  Some of its resources are digital.  As of 2017, the Archives is in a remodeled, expanded and state-of-the-art space.

Dr. Heintzelman, curator for rare books and manuscripts and for the Austria-Germany Study Center, will introduce materials from the collections at SJU, including printed books from the 15th to the 20th centuries, as well as manuscripts from various traditions (European, African, Asian), and historical documents within the Hill Museum & Manuscript Library (HMML) collections, including letters signed by European monarchs, as well as medieval and early modern legal documents from Spain, Italy and elsewhere.

The Saint John’s Bible is a monumental achievement in book arts.  While completed in 2011, the folios of the Bible remain unbound at this time to allow for widespread exhibition and traveling.  Tim Ternes, director of The Saint John’s Bible, will give participants a tour of the many details and challenges that went into creating an exhibition space for presenting the loose folios of the Bible in a conservationally sound format that made them appear as bound books.

Optional afternoon tours, please RSVP for these when registering if interested:

    •  Saint John’s Bible Vault Tour by Tim Ternes 

 Location:  Saint John’s Bible vault, Peter Engel Science Building [next door to Library]
Learn more about the making of The Saint John’s Bible in a behind-the-scenes vault tour.   Guests will explore the tools, materials, sketches used in making the Bible and have the opportunity to see and handle the Bible folios without the typical barriers of glass cases and display mounts.  Limited to a maximum ten participants.  60 minutes.

      • Exhibits tour by Dr. Matthew Heintzelman

 Title: Living Prayer: Prayer brought to Life, Living Through Prayer
 Location: Alcuin Library’s HMML Reading Room/Gallery and Culhane Gallery
 Living Prayer introduces an approach to life that is not grounded on modern concepts of time, but on the rhythm of a daily routine that calls the believer to pray eight times per day—from Matins to Compline. In the Culhane Gallery one can see several Books of Hours, each opened to a different time of day. Continuing to the HMML Reading Room and Gallery, one can also learn about Saint Benedict’s views on reading the Psalms, as well as the Breviaries, Diurnals, Antiphonals, and other books that have been used for the Divine Office over the centuries.  Limited to a maximum 15 participants.  30-45 minutes.

Directions:

Take the St. John’s University exit off of I-94 and drive straight south to the campus, about one mile.

After the first stop sign:

  • If you take the first left, you can park in the Science parking lot and enter the addition, Door 1 on the map.  You will be on the Lower Level, and room 178 will be straight ahead on your left. Restrooms are on the right.
  • If you keep going and drive up to the Abbey Church, you can park in any of the lots, and enter either:
    • the Learning Commons’ southeast entrance, Door 2 on the map. Then take the elevator down to the Lower Level; Room 178 will be on y our left. Restrooms are on the right
    • Alcuin Library’s main entrance, Door 3 on the map. Then take the elevator or the stairs to the Lower Level and look for signs to Room 178.
  • We will be gathering in Room 178 in the Learning Commons addition to the Alcuin Library.  There will be signs leading the way from entrances.

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If you are interested in attending the TCART 2018 Spring meeting, please register here by May 14th.

The TCART Spring Meeting is open to all who are interested in attending. Membership information will be available at the meeting for those who wish to join. See https://tcartmn.org/membership/ for more membership information or to join today!

Posted in Meetings, Uncategorized

Upcoming Speaker and Spring Meeting

Copyright and the Archives

Monday, April 9th
9:30am – 3:30pm
Southdale Library (7001 York Ave. S., Edina)
Archivist and intellectual property attorney Menzi Behrnd-Klodt, will be coming to the Twin Cities to give a class on copyright issues pertaining to archives. She is the author of Navigating Legal Issues in the Archives and Rights in the Digital World. Menzi is coming to us courtesy of the Midwest Archives Conference Speaker’s Bureau. This class is free, but registration is limited to 35 and unfortunately after send out the announcement on the TCART listserv we are already at capacity. However, if you would like to be on the wait list please sign up for the wait list here. Attendees and wait listees will be contacted shortly to confirm.
 There will be a one-hour lunch break (not provided). Please contact President Ted Hathaway (ehathaway@hclib.org) if you have any questions.

TCART 2018 Spring Meeting

Friday, May 18th
9:30am – 1:00pm
St. John’s University, Collegeville, MN

There is not currently a schedule for the spring meeting, but please save the date to be sure to join us! If you are interested in presenting to members on a particular topic or work that you have done recently, please let us know! Contact President Ted Hathaway (ehathaway@hclib.org).

Posted in Uncategorized

6th Annual Minnesota Archives Symposium wrap up

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Thank you to all who attended the 6th annual Minnesota Archives Symposium, which took place this year at the Minneapolis Central Library on Monday, November 6th. We had 93 attendees, which is a fantastic showing. Thank you to our speakers for sharing with us their time and expertise, and thank you to Ted Hathaway and Bailey Diers with Special Collections at Hennepin County Library for hosting us. Finally, a big thank you to the planning committee for putting on the event — a lot of time and effort goes into making the event a success and we are grateful for your work.

We know that we cannot please everyone every year, no matter how hard we try, but if you do have constructive feedback or if you would like to be on the planning committee next year, feel free to reach out to TCART Communications Officer Kate Dietrick at diet0134@umn.edu with your comments.

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Thanks to all attendees!

Posted in Minnesota Archives Symposium, Uncategorized