EXTENDED: 2018 Minnesota Archives Symposium Call for Proposals

The deadline for submitting proposals for the 2018 Minnesota Archives Symposium has been extended to Wednesday, September 5th. Please consider submitting your ideas!

 

The Twin Cities Archives Round Table is pleased to announce the seventh annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 5th at the Carondelet Center in Saint Paul.

This year’s topic will be: Balancing Act in the Archives

Whether you’re a solo archivist or part of a large archival department, in this profession we all have many tasks to undertake over the course of our day. As job descriptions can sometimes read as in charge of “everything under the sun,” we are often faced with struggling to accomplish it all. How do we balance all of these different hats, especially when some are seen as competing priorities — bringing in new collections versus paying attention to old collections, privacy versus access, cultivating old donors versus going after new donors? As an archivist, how do you tackle the juggling act?

Ideas for presentation topics include:

  • Balancing incoming processing with backlog processing
  • Coordinating various staff members including volunteers, interns, students, staff, part-time staff, etc.
  • Taking on special grant projects while maintaining existing job workload
  • Serving internal users versus external users (corporate archives)
  • Navigating digital initiatives with existing responsibilities
  • Personal goals for professional development and institutional support (or lack thereof)
  • Fundraising or advocating for institutional support

This is not an exhaustive list, but will hopefully spur on ideas.  We would especially like to hear from new institutions or those who have never spoken at a symposium before. We encourage presentations from archivists and information professionals at all levels of their career.

Call for Participants:

If you have a great idea but don’t think you can speak for an entire hour, please still submit your idea! We will attempt to pair you with other presenters with similar topics for a panel presentation.

If you are interested in presenting at the symposium, please provide us with a brief abstract and working title for your presentation, along with how long you wish to present (30 minutes/60 minutes). Include full contact information with submissions, including your name(s) and institution or school if applicable.
Submissions should be sent to tcartmn@gmail.com.

 

Deadline for submission is Wednesday, September 5th.

 

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held at the Carondelet Center on Monday, November 5th. Registration is FREE, but we will ask that participants register their intent to attend. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Kate Dietrick at diet0134@umn.edu or 612-625-0192.

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Posted in Minnesota Archives Symposium, Uncategorized

2018 Minnesota Archives Symposium Call for Proposals

The Twin Cities Archives Round Table is pleased to announce the seventh annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 5th at the Carondelet Center in Saint Paul.

This year’s topic will be: Balancing Act in the Archives

Whether you’re a solo archivist or part of a large archival department, in this profession we all have many tasks to undertake over the course of our day. As job descriptions can sometimes read as in charge of “everything under the sun,” we are often faced with struggling to accomplish it all. How do we balance all of these different hats, especially when some are seen as competing priorities — bringing in new collections versus paying attention to old collections, privacy versus access, cultivating old donors versus going after new donors? As an archivist, how do you tackle the juggling act?

Ideas for presentation topics include:

  • Balancing incoming processing with backlog processing
  • Coordinating various staff members including volunteers, interns, students, staff, part-time staff, etc.
  • Taking on special grant projects while maintaining existing job workload
  • Serving internal users versus external users (corporate archives)
  • Navigating digital initiatives with existing responsibilities
  • Personal goals for professional development and institutional support (or lack thereof)
  • Fundraising or advocating for institutional support

This is not an exhaustive list, but will hopefully spur on ideas.  We would especially like to hear from new institutions or those who have never spoken at a symposium before. We encourage presentations from archivists and information professionals at all levels of their career.

Call for Participants:

If you have a great idea but don’t think you can speak for an entire hour, please still submit your idea! We will attempt to pair you with other presenters with similar topics for a panel presentation.

If you are interested in presenting at the symposium, please provide us with a brief abstract and working title for your presentation, along with how long you wish to present (30 minutes/60 minutes). Include full contact information with submissions, including your name(s) and institution or school if applicable.
Submissions should be sent to tcartmn@gmail.com.

 

Deadline for submission is Monday, August 27th.

 

Registration:

Save the Date!!! The Minnesota Archives Symposium will be held at the Carondelet Center on Monday, November 5th. Registration is FREE, but we will ask that participants register their intent to attend. Look for more details on registering for this event on the TCART listserv and website.

Questions?

Questions should be sent to the TCART Communications Officer Kate Dietrick at diet0134@umn.edu or 612-625-0192.

 

Posted in Minnesota Archives Symposium, Uncategorized

2018 Spring Meeting wrap up

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Thank you to everyone who attended the 2018 TCART Spring meeting — we were thrilled to see around 45 members who were able to make it up to Collegeville. A special thank you to Peggy Roske, Matt Heintzelman, and Tim Ternes and all of their colleagues at St. John’s University for facilitating a day of wonderful tours of the archives and special collections.

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During the meeting we also voted on new officers — please welcome the new TCART President Nat Wilson and new TCART Treasurer Audre Hilse! They will both serve 2018-2020 in their new positions. We thank outgoing President Ted Hathaway and outgoing Treasurer Lara Friedman-Shedlov for their four years of service to TCART.

Our next TCART meeting will occur during the Minnesota Archives Symposium sometime in early November. Keep your eyes peeled for a save the date announced in the next month or so.

Posted in Meetings

TCART 2018 Spring Meeting

This year’s spring meeting will be held at Saint John’s University in Collegeville, Minnesota. This meeting will not have formal presentations, but rather consist of a business meeting and various tours, along with the usual opportunities for networking. Please register here if you plan to attend.

When: Friday, May 18th

Where: St. John’s University
Alcuin Library (meet in Room 178 Learning Commons addition)
2835 Abbey Plaza
Collegeville, MN 56321

Schedule:

9:30       Arrival/Refreshments (coffee and donuts/fruit)
9:45       Welcome, announcements, logistics
10:00     Tour 1
10:30     Business Meeting/Program/Elections
11:15     Tour 2
11:45     Tour 3 – or a guided tour of the renovated library & its Learning Commons addition, with Library Director Kathy Parker
12:10     Gather near Alcuin’s front door (#3 on map) to walk to lunch together
12:15     Lunch in the Refectory $11 buffet-style, all-you-care-to-eat
1:15       OPTIONAL additional tours of the exhibits in the library/HMML
OR… Hike the trails through the woods or by the lakes! (see Arboretum map)

Descriptions of the three morning tours: (Each will be given three times.)

Saint John’s University dates back to 1857.  The SJU Archives were established to collect, preserve, and make available the historical records that document the origin, development and achievements of the University, its faculty, staff, and alumni.  Some of its resources are digital.  As of 2017, the Archives is in a remodeled, expanded and state-of-the-art space.

Dr. Heintzelman, curator for rare books and manuscripts and for the Austria-Germany Study Center, will introduce materials from the collections at SJU, including printed books from the 15th to the 20th centuries, as well as manuscripts from various traditions (European, African, Asian), and historical documents within the Hill Museum & Manuscript Library (HMML) collections, including letters signed by European monarchs, as well as medieval and early modern legal documents from Spain, Italy and elsewhere.

The Saint John’s Bible is a monumental achievement in book arts.  While completed in 2011, the folios of the Bible remain unbound at this time to allow for widespread exhibition and traveling.  Tim Ternes, director of The Saint John’s Bible, will give participants a tour of the many details and challenges that went into creating an exhibition space for presenting the loose folios of the Bible in a conservationally sound format that made them appear as bound books.

Optional afternoon tours, please RSVP for these when registering if interested:

    •  Saint John’s Bible Vault Tour by Tim Ternes 

 Location:  Saint John’s Bible vault, Peter Engel Science Building [next door to Library]
Learn more about the making of The Saint John’s Bible in a behind-the-scenes vault tour.   Guests will explore the tools, materials, sketches used in making the Bible and have the opportunity to see and handle the Bible folios without the typical barriers of glass cases and display mounts.  Limited to a maximum ten participants.  60 minutes.

      • Exhibits tour by Dr. Matthew Heintzelman

 Title: Living Prayer: Prayer brought to Life, Living Through Prayer
 Location: Alcuin Library’s HMML Reading Room/Gallery and Culhane Gallery
 Living Prayer introduces an approach to life that is not grounded on modern concepts of time, but on the rhythm of a daily routine that calls the believer to pray eight times per day—from Matins to Compline. In the Culhane Gallery one can see several Books of Hours, each opened to a different time of day. Continuing to the HMML Reading Room and Gallery, one can also learn about Saint Benedict’s views on reading the Psalms, as well as the Breviaries, Diurnals, Antiphonals, and other books that have been used for the Divine Office over the centuries.  Limited to a maximum 15 participants.  30-45 minutes.

Directions:

Take the St. John’s University exit off of I-94 and drive straight south to the campus, about one mile.

After the first stop sign:

  • If you take the first left, you can park in the Science parking lot and enter the addition, Door 1 on the map.  You will be on the Lower Level, and room 178 will be straight ahead on your left. Restrooms are on the right.
  • If you keep going and drive up to the Abbey Church, you can park in any of the lots, and enter either:
    • the Learning Commons’ southeast entrance, Door 2 on the map. Then take the elevator down to the Lower Level; Room 178 will be on y our left. Restrooms are on the right
    • Alcuin Library’s main entrance, Door 3 on the map. Then take the elevator or the stairs to the Lower Level and look for signs to Room 178.
  • We will be gathering in Room 178 in the Learning Commons addition to the Alcuin Library.  There will be signs leading the way from entrances.

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If you are interested in attending the TCART 2018 Spring meeting, please register here by May 14th.

The TCART Spring Meeting is open to all who are interested in attending. Membership information will be available at the meeting for those who wish to join. See https://tcartmn.org/membership/ for more membership information or to join today!

Posted in Meetings, Uncategorized

Upcoming Speaker and Spring Meeting

Copyright and the Archives

Monday, April 9th
9:30am – 3:30pm
Southdale Library (7001 York Ave. S., Edina)
Archivist and intellectual property attorney Menzi Behrnd-Klodt, will be coming to the Twin Cities to give a class on copyright issues pertaining to archives. She is the author of Navigating Legal Issues in the Archives and Rights in the Digital World. Menzi is coming to us courtesy of the Midwest Archives Conference Speaker’s Bureau. This class is free, but registration is limited to 35 and unfortunately after send out the announcement on the TCART listserv we are already at capacity. However, if you would like to be on the wait list please sign up for the wait list here. Attendees and wait listees will be contacted shortly to confirm.
 There will be a one-hour lunch break (not provided). Please contact President Ted Hathaway (ehathaway@hclib.org) if you have any questions.

TCART 2018 Spring Meeting

Friday, May 18th
9:30am – 1:00pm
St. John’s University, Collegeville, MN

There is not currently a schedule for the spring meeting, but please save the date to be sure to join us! If you are interested in presenting to members on a particular topic or work that you have done recently, please let us know! Contact President Ted Hathaway (ehathaway@hclib.org).

Posted in Uncategorized

6th Annual Minnesota Archives Symposium wrap up

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Thank you to all who attended the 6th annual Minnesota Archives Symposium, which took place this year at the Minneapolis Central Library on Monday, November 6th. We had 93 attendees, which is a fantastic showing. Thank you to our speakers for sharing with us their time and expertise, and thank you to Ted Hathaway and Bailey Diers with Special Collections at Hennepin County Library for hosting us. Finally, a big thank you to the planning committee for putting on the event — a lot of time and effort goes into making the event a success and we are grateful for your work.

We know that we cannot please everyone every year, no matter how hard we try, but if you do have constructive feedback or if you would like to be on the planning committee next year, feel free to reach out to TCART Communications Officer Kate Dietrick at diet0134@umn.edu with your comments.

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Thanks to all attendees!

Posted in Minnesota Archives Symposium, Uncategorized

2017 Minnesota Archives Symposium — Call for Registration

6th Annual Minnesota Archives Symposium

Back to Basics

Monday, November 6th at Minneapolis Central Library

As the role of the archivist and the nature of our work has evolved steadily over time, the foundation of our profession will always remain the same. The ways in which we process collections has evolved, but we still process. Our backlogs expand and contract, but we still have backlogs. This year we’re going back to the basics — discussing those universal issues that we all have year in and year out. Learn from the experiences of your colleagues, and join the conversation!

Registration for this event is FREE.

Schedule of Events:

9:00am – 9:30am: Optional Tour of Digitization Operations, Minneapolis Central Library (max. 15 people)
9:30am – 10:00am: Registration and coffee, mingle with vendors
10:00am – 10:10am: Welcome to Symposium
10:10am – 10:30am: TCART Business meeting
10:30am – 10:45am: TCART Member sharing
10:45am – 11:45am: Session One
11:45am – 12:45pm: Lunch, mingle with vendors
12:45pm – 1:45pm: Session Two
1:45pm – 2:15pm: Discussion regarding Session Two presenters
2:15pm – 2:30pm: Break
2:30pm – 3:00pm: Session Three
3:00pm – 3:15pm: Break
3:15pm – 3:45pm: Session Four
3:45pm – 4:15pm: Optional Tour of Digitization Operations, Minneapolis Central Library (max. 15 people)

The symposium will take place on Monday, November 6th at Minneapolis central Library. Directions and information on where to park can be found Parking Instructions. Because of the limitations and cost of parking, we strongly suggest people park elsewhere and take the Blue or Green Line light rail train into downtown. More information on the light rail can be found on the Metro Transit website.

Registration Information:

Registration is FREE, but we ask that participants complete the registration form by Monday, October 30th. On-site registrations will be accepted.

Questions?

Please contact TCART at tcartmn@gmail.com  or for day of  information, contact Kate Dietrick at diet0134@umn.edu.

Minnesota Archives Symposium Full Schedule

  • 9:00am – 9:30am: Optional Tour of Digitization Operations, Minneapolis Central Library (max. 15 people)
  • 9:30am – 10:00am: Registration and coffee, mingle with vendors
  • 10:00am – 10:10am: Welcome to Symposium
  • 10:10am – 10:30am: TCART Business meeting
  • 10:30am – 10:45am: TCART Member sharing
  • 10:45am – 11:45am: Session One: Interns and Volunteers

More than Zines & Cereal Boxes: Using Students, Interns, and Volunteers to Clear the Backlog

Many institutions lack the resources to hire long term staff members to complete archival processing. Because of this, archival institutions often rely on volunteers, students, and interns to process large amounts of backlog. Several collaborative partnerships, including organizations like the St. Catherine’s Library Science Program, have helped minimize backlog and get items processed into the collection. Elissah, Elizabeth, and Jessica will discuss the struggles and successes of managing different types of work in the archives to significantly minimize large backlogs of their collections.

Presenters: Elissah Becknell, Zine Librarian, Minneapolis Community & Technical College Library; Elizabeth Bastyr, Zine Intern & MLIS Graduate, Saint Catherine University; Jessica Faucher, Corporate Archivist, General Mills

  • 11:45am – 12:45pm: Lunch (provided), mingle with vendors
  • 12:45pm – 1:45pm: Session Two: Processing and Collection Management

What do We Have Here?  Shaping Archival Inventory Metadata into a Usable Library Catalog

Steve Penick and Jessie Storlien from the Stearns History Museum (SHM) in St Cloud would like to share an overview of their archival inventory project and how it will shape the future of its library.  The first phase of the project, funded through a Minnesota Historical Society’s Historical and Cultural Heritage grant, started in January 2017 and will be completed by July 2018.  The presentation includes a brief discussion of the inventory’s goals from improved access, upgraded collection management practices, and enhanced metadata. SHM staff will then develop a conversation about using our inventory data for a new catalog.

Presenters: Steve Penick, Head Archivist, Stearns History Museum; Jessie Storlien, Archivist, Stearns History Museum

Taming the Beast: Processing One of the Largest Collections Received by the University of Minnesota

Former project archivist Amanda Wick and the processing team will share the story behind the massive two year project to make the Carlson Companies Corporate Records and Family papers collection accessible at the University of Minnesota. Presenters will touch on critical factors for successful processing of such an immense collection, obstacles that were overcome, workflow and processes utilized, and project management tools and approaches. Significant time for open discussion will be provided for session attendees.

Presenter: Amanda Wick, Archivist, University of Minnesota

  • 1:45pm – 2:15pm: Discussion regarding Session Two presenters
  • 2:15pm – 2:30pm: Break
  • 2:30pm – 3:00pm: Session Three: Access and Space

New Foundations

In 2015 the Archdiocese of St. Paul and Minneapolis entered bankruptcy.  As a result, the buildings that had housed the archdiocesan archives since 1961 were sold, and the corporate headquarters of the organization moved across town to East Saint Paul.  The archives staff scrambled to design a new space for 5,000 boxes of archival collections, artwork, and cultural objects on very short notice.

The already daunting task of relocating the archives was further complicated by the fact that the historical materials were in very heavy demand by attorneys and senior staff.  These important stakeholders relied on the archives for their work in responding to the sex abuse crisis and the hundreds of lawsuits it spawned.  The collections had to be accessible and available throughout the entire process.

The move, and the events that precipitated it, ushered in a period of both extreme turmoil and unprecedented opportunity for the archdiocesan archives.  The three members of the Department of Archives and Records Management will explain the impact of these events on the physical space, the organization of the collections, and the processes that govern information management in the archdiocese.

Presenters: Sehri Strom, Records Manager; Allison Spies, Archivist; Heather Lawton, Director of Archives and Records Management

  • 3:00pm – 3:15pm: Break
  • 3:15pm – 3:45pm: Session Four: Outreach

Outreach As Access: Finding the Method That Fits Your Madness

Increasing access to archival material depends as much on outreach and promotion as it does processing and description. This presentation will highlight two Legacy grant projects at the University of Minnesota Libraries that prioritize outreach to increase access. Though the projects are happening (literally) next door to each other at the same institution, project staff are utilizing different outreach strategies, highlighting the importance of finding outreach methods that allow repositories to make the most of their unique resources, partnerships, and audiences.

The archives of the Weisman Art Museum document the history of the collection and museum in all its iterations and provides the means to better understand and contextualize the art collection, the exhibits and the importance of an art museum at a land grant institution. The current project is designed not only to process the collection but publicly highlight various parts of the museum collection and the archival process through blog posts. During an earlier processing project in 2011 processing archivists created the blog “The WAM Files” to document discoveries and track progress. This blog continues to be an entry point and resource for students and researchers alike.

The Upper Midwest Literary Archives’ Prairie Poets and Press project is aimed at increasing access to key literary manuscript collections through processing and outreach. Without an established network for outreach, the UMLA decided to utilize a variety of methods, capitalizing on existing partnerships and happenings in the community. Initiatives have included everything from social media takeovers with partner organizations to pop-up archives at small-town festivals.

Presenters: Heather Carroll, Processing Archivist, University of Minnesota Archives and Weisman Art Museum; Kate Hujda, Assistant Curator, Upper Midwest Literary Archives and Performing Arts Archives, University of Minnesota

  • 3:45pm – 4:15pm: Optional Tour of Digitization Operations, Minneapolis Central Library (max. 15 people)

Vendor Information:

Vendors will be joining us during the Symposium: Hollinger Metal Edge, Micrographics Inc., and Indus International. Thank you as well to our sponsors Saving Tape, Midwest Art Conservation Center, and University Products.

Posted in Minnesota Archives Symposium, Uncategorized