TCART 2016 Spring Meeting

This year’s spring meeting is extended to include a presenter we were able to secure thanks to the MAC Speakers Bureau. The morning will constitute our usual business meeting; those that are interested may stay for the afternoon dedicated to the presentation.


What: TCART Spring Meeting

When: 10am – 5pm on Tuesday, June 14th

Where: Blake Upper School in Minneapolis (map here) (parking available at no cost in school lot on west side of building– turn onto Northrop Lane from Kenwood Parkway to enter the lot)

Schedule for the day:
10:00 – 10:10 — Welcome and announcements
10:10 – 10:40 — First tour of archives (20 people max)
10:50 – 11:20 — Business meeting and elections
11:20 – 11:50 — Second tour of archives (20 people max)
11:55 – 1:00 — Lunch (we have secured a food truck from Cafe Racer to be located nearby)

1:00 – 5:00 — Presentation on Strategic Planning for Small Archives (cap attendance at 40 people)


Presentation by Colleen McFarland Rademaker (Head Archivist, Sisters of Charity of Leavenworth in Kansas) — Strategic planning is an essential management tool for all archival programs. The barriers to creating and implementing a strategic plan, however, can seem insurmountable to solo and small-shop archivists. This workshop will provide an overview of the strategic planning process from the perspective of small archival program management, emphasizing relationships and community-building both within and outside of the archival program’s parent organization. Participants will receive guidance on writing effective mission statements, setting strategic priorities, crafting attainable and meaningful goals, and seeing those goals to completion. The workshop’s hands-on exercises will give participants a jump-start in writing their own strategic planning documents, and sample strategic plans will be available for inspiration and critique.  Archivists serving larger repositories are welcome to attend.
Please RSVP if you plan on attending. Further questions can be addressed to
Posted in Uncategorized

Save the Date: Spring Meeting 2016

Save the date for our Spring Meeting on Tuesday, June 14th. Time and schedule TBD. The location will be at the Blake School.

At this event we will have our usual business meeting, but this spring meeting we are also featuring a presentation by Colleen McFarland, head archivist of Sisters of Charity of Leavenworth (KS): “Strategic Planning for Small and Medium-Sized Archival Programs.”

This meeting and program are free and open to everyone. Colleen McFarland’s presentation is being made possible by the Midwest Archives Conference (MAC).

More information to come!

Posted in Meetings, Uncategorized

4th Annual Minnesota Archives Symposium wrap up

Thank you to all who attended the 4th annual Minnesota Archives Symposium on November 2nd. We had our biggest turnout yet with 90 attendees! Thank you to the Minnesota Historical Society for being a gracious host, and thank you to all of our speakers for sharing their expertise.

If you are interested, all of the PowerPoint slides used by our speakers can be found here: 2015 Minnesota Archives Symposium slides.

Finally, thank you to our attendees that filled out the survey, providing us with feedback. We do read all of your comments as we look towards making next year’s event even better.

Posted in Uncategorized

4th Annual Minnesota Archives Symposium

4th Annual Minnesota Archives Symposium

Bridging the Gap Between Our Digital and Physical Collections

Join the Minnesota Historical Society and the Twin Cities Archives Round Table (TCART) on Monday, November 2nd, 2015, for the fourth annual Minnesota Archives Symposium. This year’s theme is Bridging the Gap Between our Digital and Physical Collections.  Attend the Symposium to meet with your peers and learn what methods archivists, librarians, curators, and other information management professionals are using to relate our digital presence to our physical holdings, and how to bridge that gap between our digital and physical collections.

Registration for this event is FREE.

This year’s Symposium is supported through the generosity of our sponsors and vendors:

Indus USA
Northern Micrographics
Hollinger Metal Edge
Mid-America Business Systems
Saving Tape
Midwest Art Conservation Center

Be sure to visit our vendors in the Education Hall!

Schedule of Events:

  • 11:45-12:45 pm: Optional Tour (Library, Archives, and Artifacts, led by Lori Williamson, MNHS Collections)
  • 12:45-1:00 pm: Pre-Symposium Coffee & Mingle Break, Sponsored by the Midwest Arts Conservation Center.
  • 1:00-1:15 pm: Introduction to the Symposium
  • 1:15-2:15 pm Session One: Looking at the collection from all angles: Interactive representations of collection objects at the UW-Stout, with Heather Stecklein
  • 2:15-2:45 pm: Coffee & Mingle Break, Sponsored by Hollinger Metal Edge — Optional Tour (Library and Archives, led by Lori Williamson, MNHS Collections)
  • 2:45-3:45 pm: Session Two: Finding Aid, Meet Facebook, with Sarah Barsness and Anjanette Schussler, and Using a Blog to Disseminate Your Digital Collections and Find New Users, with Kathie Otto
  • 3:45-4:00 pm: Coffee & Mingle Break, Sponsored by Saving Tape.
  • 4:00-4:30 pm: Session Three: Two Repositories, One Strategy: Marketing Digital Collections, with Daardi Sizemore and Heidi Southworth
  • 4:30-5:00 pm: Session Four:  Newspapers and Numbers, with Anne Levin and Lori Williamson

Registration Information:

The Minnesota Archives Symposium will be held in the Education Wing (second floor) of the Minnesota History Center (345 W Kellogg Blvd, St. Paul) from 11:45am (if taking optional tour) to 5:00pm on Monday, November 2nd.

Registration is FREE, but we ask that participants complete the registration form by Friday October 30th. Onsite registrations will be accepted.


Please contact TCART at  or Lori Williamson ( for questions and information.

Minnesota Archives Symposium Full Schedule

Pre-Symposium Schedule

11:45am- 12:45pm: Optional tour (Library, Archives, and Artifacts)  must pre-register; limit 20

12:45-1:00 pm: Pre-Symposium Coffee & Mingle Break, Sponsored by the Midwest Art Conservation Center

Symposium Schedule

1:00-1:15 pm : Introduction to the Symposium

1:15-2:15 pm Session One:

  • Looking at the collection from all angles: Interactive representations of collection objects at the UW-Stout. Presenter: Heather Stecklein, University of Wisconsin-Stout

While the photographic, serial, and print collections at the University of Wisconsin-Stout Archives enjoyed frequent interest and use by researchers, the three-dimensional physical objects rarely garnered interest from the campus or general public. Two major projects initiated at Stout during the 2014-2015 academic year have breathed new life into these languishing collections of artifacts including memorabilia, student class projects, equipment, and apparel. Through three-dimensional photogrammetry models and an interactive video game featuring the historic look and feel of a building on campus, the Stout Archives is providing the public with fresh new ways to experience and enjoy physical elements of the university’s past. The presentation will include demonstrations of both the models and the video game interface.

2:15-2:45 pm Coffee & Mingle Break – Sponsored by Hollinger Metal Edge & Optional Tour (Library and Archives) must pre-register; limit 20

2:45-3:45 pm Session Two:  

  • Finding Aid, Meet Facebook. Presenters: Sarah Barsness and Anjanette Schussler, Minnesota Historical Society

The Minnesota State Archives uses Facebook to increase awareness, feature collections, and to connect with a wide audience in fun and meaningful ways.  This session will discuss how the State Archives staff finds materials for facebook, best practices for writing interesting and engaging posts, and ways to link posts to physical collections.  We will also discuss ways of monitoring your success and improving your reach through the use of contests, Facebook insights, and third-party evaluation tools.

  • Using a Blog to Disseminate Your Digital Collections and Find New Users. Presenter: Kathie Otto, University of Wisconsin-River Falls

Social media is a great way to disseminate digital collections, and to find and interest new users.  A blog can be an easy and inexpensive way to achieve these goals.  Kathryn Otto, from the University of Wisconsin-River Falls, will talk about the blog they did to commemorate the Civil War in northwestern Wisconsin—and eastern Minnesota.  Otto and her handful of students digitized and transcribed letters and other materials for the blog, and found new friends and followers from all over the country via the blog and its automatic postings to Twitter and Facebook.  Plus, all of these forms of social media have ways for users to comment and interact, plus they have built-in user statistics.

3:45-4:00 pm: Coffee & Mingle Break – Sponsored by Saving Tape

4:00-4:30 pm Session Three:

  • Two Repositories, One Strategy: Marketing Digital Collections. Presenters: Daardi Sizemore and Heidi Southworth, Minnesota State University, Mankato

In the last year, the Library at Minnesota State University, Mankato has launched two repositories for digital content, Cornerstone: A Collection of Scholarly and Creative Works and ARCH: University Archives Digital Collections.  An important component of developing these repositories has been our marketing efforts.    We will share how we worked together with Integrated Marketing, Printing Services, and the Library Outreach Committee to actively promote and advance the collections.  

4:30-5:00pm Session Four:

  • Newspapers and Numbers. Presenters: Anne Levin and Lori Williamson, Minnesota Historical Society

Part 1: The Minnesota Historical Society began digitizing Minnesota newspapers in 2007 from its extensive collection.  With a transition to digital under way, what are the options for leveraging digital projects? How do we “get the news out” about new digital content? Can digitization drive traffic to remaining, significant physical collections? Can digitization spur more digitization and can metrics help?  

Part 2: So What Does It All Mean? And Does Anyone Care?

We will close out the day by asking a big question:  how do we prove that we are accomplishing the lofty goals of digitization? A very short case study of the MNHS Collections Department blog and the analytics drawn from that for evaluation will be presented. But how useful are the numbers, really? How do we make them meaningful to important constituents, both internal (colleagues and bosses) and external (grant funders and the public)? What tools are available for measurement and presentation?  Hopefully this will lead into a conversation about attendees’ experiences with reviewing, presenting, and making meaningful the work of digitization, and how this relates back to the use of our physical collections.

Posted in Minnesota Archives Symposium, Presentations

TCART 2015 Fall Meeting

St. Cloud State University Archives

James W. Miller Learning Resources Center

St. Cloud State University

Friday, October 9th, 9:30 am -1:00 pm


9:30-9:50 – Welcome (Coffee and treats will be provided)

9:50-10:20 – Tour of the University Archives and Special Collections with SCSU Archivist Tom Steman.

10:30-11:30 – Donor Relations: Building and Maintaining Key Connections with Lori Williamson (Minnesota State Historical Society) and Kathryn Hujda (University of Minnesota Performing Arts Archive).

11:40-12:10 – Business meeting

12:15-12:50 – Tour of the University Archives and Special Collections with SCSU Archivist Tom Steman.

1pm – Lunch at White Horse (Optional, at your own expense)

Location and parking information can be found here.

Please RSVP by Friday, Oct. 2nd

The TCART Spring meeting is open to all who are interested in attending. Membership information will be available at the meeting for those who wish to join. See for more membership information or to join today!

Posted in Meetings

4th Annual Minnesota Archives Symposium: Call for Proposals

The Twin Cities Archives Round Table is pleased to announce the fourth annual Minnesota Archives Symposium (MAS), sponsored by the Minnesota Historical Society. MAS is a local educational and networking opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 2nd.

This year’s topic will be: Bridging the Gap Between Our Digital and Physical Collections

Call for Proposals:

The focus of many institutions and special collections lately has been on all things digital.  For this year’s symposium we would like to take a step back and think about how our digital presence relates to our physical holdings. Can we leverage our digital collections to help drive use of our physical ones? Do our patrons understand the relationship between the two; and if not, how can we help make that clearer? What is and should be the relationship between on-site use and digital use? How do we attract audiences to our digital collections, and then how do we measure them once there?

Such a broad and important topic can be examined from many angles, both theoretical and experience-based. Please think about what you can share with the broader group to facilitate a better understanding of the issues at hand and possible techniques and tools to address them. We look forward to hearing from you!

Questions to consider include:

  • How can we increase the visibility of our digital content?
  • What tools and metrics are available for describing and measuring the use of our digital content?
  • How can we communicate (both to our organization and the public) the use/significance of our digital content?
  • How can we better engage our audience for digital content?
  • How do we prioritize our digital vs. our physical collections?

We encourage both novices and experts to submit your story in a proposal or session idea. Varied session formats are welcome.

Details for Submission:

  • Full sessions should be 60 minutes in length, include time for Q&A and can include multiple presenters.  In addition to traditional sessions, and individual speakers, we accept alternative session ideas such as lightning rounds, breakout sessions, Pecha Kucha, etc.
  • If you have a great idea for a topic but need presenters, let us know — we may be able to pair like-minded presenters together.
  • Include full contact information with submissions, including name of presenters, preferred method of contact, and institution or school if applicable.
  • Please include a 500 word or less abstract and working title for your presentation.

Deadline for submission is  Monday, August 31, 2015.

Submissions should be sent via email to the Twin Cities Archives Round Table or submitted online at Google Form.


Save the Date!!! The Minnesota Archives Symposium will be held at the Minnesota Historical Society from 11:45 to 5:00pm on Monday, November 2nd. Registration is FREE, but we will ask that participants register their intent to attend soon. Look for more details on registering for this event on the TCART listserv and website.


Questions should be sent to the Twin Cities Archives Round Table or Lori Williamson at or 651-259-3252.

Posted in Minnesota Archives Symposium

TCART 2015 Spring Meeting wrap up

Spring Meeting II

Thank you to everyone who attended TCART’s 2015 Spring Meeting at the American Swedish Institute on May 20th. We had a fantastic turnout of nearly 60 attendees.  Thank you to Rob Nicholl and Scott Pollock of the American Swedish Institute for hosting us and providing tours of the Wallenberg Library and Archives.

We had two speakers, Nat Wilson of Carleton College and Lisa Calahan of the University of Minnesota, who presented on Archival Content Management Systems: What are the Options? For those interested, the slides from their presentations can be found here:

The Engagement: Announcing the Marriage between ArchivesSpace and the University of Minnesota by Lisa Calahan, University of Minnesota

Archon, we need to talk… by Nat Wilson, Carleton College

The business meeting included:

1. Secretary’s report (link to report and entire meeting minutes) — most notable for the fact that we have reached 100 members!
2. Treasurer’s Report from Lara Friedman-Shedlov
3. Old business — Student Scholarship program announcement, more information will be posted on the website as the due date approaches (October 1st)
4. Board Officer Position Proposal — updated bylaws were proposed to reflect the newly restructured position of Newsletter Editor to that of Communications Officer. The changes were voted up and approved.
5. Board election for Communications Officer  — votes were cast and the 2015-2017 Communications Officer is Kate Dietrick, Assistant Archivist of the Upper Midwest Jewish Archives at the University of Minnesota.
6. MN Archive Symposium committee — committee members were announced (Marcia Collins, Kate Dietrick, Ted Hathaway, Audra Hilse, Andrea Hoff, Rachel Howell, and Jennifer Johnson) and a tentative date has been set for November 2nd at the Minnesota Historical Society. More information will be announced at a later date.

The next TCART meeting will be around early October at St. Cloud State– more details to come.

Posted in Meetings