5th Annual Minnesota Archives Symposium: Call for Panelists

2016 Minnesota Archives Symposium Call for Panelists

The Twin Cities Archives Round Table is pleased to announce the fifth annual Minnesota Archives Symposium (MAS). MAS is a local educational and networking opportunity opportunity for archivists, librarians, records managers, curators and other information professionals. We seek to broaden opportunities to share knowledge and insights among peers at a local level. The Symposium will be held on Monday, November 14th at the Elmer L. Andersen Library at the University of Minnesota.

This year’s topic will be: Archives in Conversation

Archivists today have a lot to talk about. From finding funding for our increasingly complex projects, to the challenges of born-digital records, to bringing our collections to new audiences, conversations about important issues are happening at every level of our profession, across different types of repositories and institutions. This year at the Minnesota Archives Symposium we will forego a singular theme, and instead focus on conversations. We will host panels around several topics of interest to our profession, encouraging panelists from different institutions to talk about their struggles and solutions surrounding similar issues. Learn from the experiences of your colleagues, and join the conversation!

Call for Participants:

We envision having five panels of speakers. The proposed panels are as follows:

  1. Engagement — How do you bring in new audiences? Do you digitize materials, create events, work for partnerships? How do you promote diversity and engage a diverse audience? What strategies have worked for you? What have you learned through developing these projects?
  2. Grants  — Whether it be Minnesota Legacy Grants, NEH Grants, local or online  resources for grant writing, we all deal with writing or desiring grants. What are some methods that you have found work well for writing and receiving grants?
  3. Lone Arranger — Surviving when you’re the lone archivist can be a challenge. How do you provide outreach on a budget, develop partnerships with other cultural institutions, and garner support for the archives within your institution?
  4. Born-Digital Materials — Digital materials, and especially born-digital materials, remain a challenge for many archivists and institutions. Have you worked successfully with them? Do you have a showcase of tools and resources that you find helpful or a basic how-to guide? What are your processes for capturing born-digital items?
  5. Young Professionals — Whether you yourself are a young professional or you supervise new archivists — how do you find success as a newly minted archivist? How do you provide volunteer or internship opportunities to future information professionals? Any tips for managing students or volunteers?

We are hoping for 2-5 speakers per panel, meaning you should be comfortable speaking anywhere from 5 to 20 minutes. Once we have panelists for each topic, we will put you in contact with each other. At that point your group can decide how to divide your hour time slot.

Interested in creating a panel conversation that isn’t represented here? Let us know!

Details for Participating:

  • If you are interested in volunteering to be on a panel, please fill out the spreadsheet located here. (Note that there is one tab per suggested panel.) Want to see who has already volunteered to get an idea of if you want to join in? Take a look! We encourage you to throw ideas out there and get conversations started.
  • Please include a brief description of what you could bring to the panel. Include full contact information with submissions, including your name(s) and institution or school if applicable.

Deadline for submission is Friday, September 2nd.


Save the Date!!! The Minnesota Archives Symposium will be held at the Elmer L. Andersen Library at the University of Minnesota on Monday, November 14th. Registration is FREE, but we will ask that participants register their intent to attend soon. Look for more details on registering for this event on the TCART listserv and website.


Questions should be sent to the TCART Communications Officer Kate Dietrick at diet0134@umn.edu or 612-625-0192.

Posted in Uncategorized

2016 Spring Meeting wrap up


Thank you to everyone who attended TCART’s 2016 Spring Meeting at the Blake Upper School in Minneapolis. We had a decent turnout at 36 attendees. Thank you to Sally Lundeen-Hoff of the Blake School for hosting us and providing tours of the archives.

Thank you also goes out to our speaker Colleen McFarland Rademaker, Head Archivist of the Sisters of Charity of Leavenworth in Kansas, who spoke on Strategic Planning for Small Archives. A most hearty thank you to MAC and their Speakers Bureau for making Colleen’s presentation financially possible. If anyone has follow up questions for Colleen or would like copies of her presentation slides, she may be contact at crademaker@scls.org.

If you were unable to attend, please feel free to peruse the Spring Meeting minutes as well as the Treasurer’s Report that was presented during the meeting.

A final congratulations to both Ted Hathaway and Lara Friedman-Shedlov who were both voted to their second two-year terms as President and Treasurer, respectively.

Posted in Uncategorized

TCART 2016 Spring Meeting

This year’s spring meeting is extended to include a presenter we were able to secure thanks to the MAC Speakers Bureau. The morning will constitute our usual business meeting; those that are interested may stay for the afternoon dedicated to the presentation.


What: TCART Spring Meeting

When: 10am – 5pm on Tuesday, June 14th

Where: Blake Upper School in Minneapolis (map here) (parking available at no cost in school lot on west side of building– turn onto Northrop Lane from Kenwood Parkway to enter the lot)

Schedule for the day:
10:00 – 10:10 — Welcome and announcements
10:10 – 10:40 — First tour of archives (20 people max)
10:50 – 11:20 — Business meeting and elections
11:20 – 11:50 — Second tour of archives (20 people max)
11:55 – 1:00 — Lunch (we have secured a food truck from Cafe Racer to be located nearby)

1:00 – 5:00 — Presentation on Strategic Planning for Small Archives (cap attendance at 40 people)


Presentation by Colleen McFarland Rademaker (Head Archivist, Sisters of Charity of Leavenworth in Kansas) — Strategic planning is an essential management tool for all archival programs. The barriers to creating and implementing a strategic plan, however, can seem insurmountable to solo and small-shop archivists. This workshop will provide an overview of the strategic planning process from the perspective of small archival program management, emphasizing relationships and community-building both within and outside of the archival program’s parent organization. Participants will receive guidance on writing effective mission statements, setting strategic priorities, crafting attainable and meaningful goals, and seeing those goals to completion. The workshop’s hands-on exercises will give participants a jump-start in writing their own strategic planning documents, and sample strategic plans will be available for inspiration and critique.  Archivists serving larger repositories are welcome to attend.
Please RSVP if you plan on attending. Further questions can be addressed to tcartmn@gmail.com.
Posted in Uncategorized

Save the Date: Spring Meeting 2016

Save the date for our Spring Meeting on Tuesday, June 14th. Time and schedule TBD. The location will be at the Blake School.

At this event we will have our usual business meeting, but this spring meeting we are also featuring a presentation by Colleen McFarland, head archivist of Sisters of Charity of Leavenworth (KS): “Strategic Planning for Small and Medium-Sized Archival Programs.”

This meeting and program are free and open to everyone. Colleen McFarland’s presentation is being made possible by the Midwest Archives Conference (MAC).

More information to come!

Posted in Meetings, Uncategorized

4th Annual Minnesota Archives Symposium wrap up

Thank you to all who attended the 4th annual Minnesota Archives Symposium on November 2nd. We had our biggest turnout yet with 90 attendees! Thank you to the Minnesota Historical Society for being a gracious host, and thank you to all of our speakers for sharing their expertise.

If you are interested, all of the PowerPoint slides used by our speakers can be found here: 2015 Minnesota Archives Symposium slides.

Finally, thank you to our attendees that filled out the survey, providing us with feedback. We do read all of your comments as we look towards making next year’s event even better.

Posted in Uncategorized

4th Annual Minnesota Archives Symposium

4th Annual Minnesota Archives Symposium

Bridging the Gap Between Our Digital and Physical Collections

Join the Minnesota Historical Society and the Twin Cities Archives Round Table (TCART) on Monday, November 2nd, 2015, for the fourth annual Minnesota Archives Symposium. This year’s theme is Bridging the Gap Between our Digital and Physical Collections.  Attend the Symposium to meet with your peers and learn what methods archivists, librarians, curators, and other information management professionals are using to relate our digital presence to our physical holdings, and how to bridge that gap between our digital and physical collections.

Registration for this event is FREE.

This year’s Symposium is supported through the generosity of our sponsors and vendors:

Indus USA
Northern Micrographics
Hollinger Metal Edge
Mid-America Business Systems
Saving Tape
Midwest Art Conservation Center

Be sure to visit our vendors in the Education Hall!

Schedule of Events:

  • 11:45-12:45 pm: Optional Tour (Library, Archives, and Artifacts, led by Lori Williamson, MNHS Collections)
  • 12:45-1:00 pm: Pre-Symposium Coffee & Mingle Break, Sponsored by the Midwest Arts Conservation Center.
  • 1:00-1:15 pm: Introduction to the Symposium
  • 1:15-2:15 pm Session One: Looking at the collection from all angles: Interactive representations of collection objects at the UW-Stout, with Heather Stecklein
  • 2:15-2:45 pm: Coffee & Mingle Break, Sponsored by Hollinger Metal Edge — Optional Tour (Library and Archives, led by Lori Williamson, MNHS Collections)
  • 2:45-3:45 pm: Session Two: Finding Aid, Meet Facebook, with Sarah Barsness and Anjanette Schussler, and Using a Blog to Disseminate Your Digital Collections and Find New Users, with Kathie Otto
  • 3:45-4:00 pm: Coffee & Mingle Break, Sponsored by Saving Tape.
  • 4:00-4:30 pm: Session Three: Two Repositories, One Strategy: Marketing Digital Collections, with Daardi Sizemore and Heidi Southworth
  • 4:30-5:00 pm: Session Four:  Newspapers and Numbers, with Anne Levin and Lori Williamson

Registration Information:

The Minnesota Archives Symposium will be held in the Education Wing (second floor) of the Minnesota History Center (345 W Kellogg Blvd, St. Paul) from 11:45am (if taking optional tour) to 5:00pm on Monday, November 2nd.

Registration is FREE, but we ask that participants complete the registration form by Friday October 30th. Onsite registrations will be accepted.


Please contact TCART at tcartmn@gmail.com  or Lori Williamson (lori.williamson@mnhs.org) for questions and information.

Minnesota Archives Symposium Full Schedule

Pre-Symposium Schedule

11:45am- 12:45pm: Optional tour (Library, Archives, and Artifacts)  must pre-register; limit 20

12:45-1:00 pm: Pre-Symposium Coffee & Mingle Break, Sponsored by the Midwest Art Conservation Center

Symposium Schedule

1:00-1:15 pm : Introduction to the Symposium

1:15-2:15 pm Session One:

  • Looking at the collection from all angles: Interactive representations of collection objects at the UW-Stout. Presenter: Heather Stecklein, University of Wisconsin-Stout

While the photographic, serial, and print collections at the University of Wisconsin-Stout Archives enjoyed frequent interest and use by researchers, the three-dimensional physical objects rarely garnered interest from the campus or general public. Two major projects initiated at Stout during the 2014-2015 academic year have breathed new life into these languishing collections of artifacts including memorabilia, student class projects, equipment, and apparel. Through three-dimensional photogrammetry models and an interactive video game featuring the historic look and feel of a building on campus, the Stout Archives is providing the public with fresh new ways to experience and enjoy physical elements of the university’s past. The presentation will include demonstrations of both the models and the video game interface.

2:15-2:45 pm Coffee & Mingle Break – Sponsored by Hollinger Metal Edge & Optional Tour (Library and Archives) must pre-register; limit 20

2:45-3:45 pm Session Two:  

  • Finding Aid, Meet Facebook. Presenters: Sarah Barsness and Anjanette Schussler, Minnesota Historical Society

The Minnesota State Archives uses Facebook to increase awareness, feature collections, and to connect with a wide audience in fun and meaningful ways.  This session will discuss how the State Archives staff finds materials for facebook, best practices for writing interesting and engaging posts, and ways to link posts to physical collections.  We will also discuss ways of monitoring your success and improving your reach through the use of contests, Facebook insights, and third-party evaluation tools.

  • Using a Blog to Disseminate Your Digital Collections and Find New Users. Presenter: Kathie Otto, University of Wisconsin-River Falls

Social media is a great way to disseminate digital collections, and to find and interest new users.  A blog can be an easy and inexpensive way to achieve these goals.  Kathryn Otto, from the University of Wisconsin-River Falls, will talk about the blog they did to commemorate the Civil War in northwestern Wisconsin—and eastern Minnesota.  Otto and her handful of students digitized and transcribed letters and other materials for the blog, and found new friends and followers from all over the country via the blog and its automatic postings to Twitter and Facebook.  Plus, all of these forms of social media have ways for users to comment and interact, plus they have built-in user statistics.

3:45-4:00 pm: Coffee & Mingle Break – Sponsored by Saving Tape

4:00-4:30 pm Session Three:

  • Two Repositories, One Strategy: Marketing Digital Collections. Presenters: Daardi Sizemore and Heidi Southworth, Minnesota State University, Mankato

In the last year, the Library at Minnesota State University, Mankato has launched two repositories for digital content, Cornerstone: A Collection of Scholarly and Creative Works and ARCH: University Archives Digital Collections.  An important component of developing these repositories has been our marketing efforts.    We will share how we worked together with Integrated Marketing, Printing Services, and the Library Outreach Committee to actively promote and advance the collections.  

4:30-5:00pm Session Four:

  • Newspapers and Numbers. Presenters: Anne Levin and Lori Williamson, Minnesota Historical Society

Part 1: The Minnesota Historical Society began digitizing Minnesota newspapers in 2007 from its extensive collection.  With a transition to digital under way, what are the options for leveraging digital projects? How do we “get the news out” about new digital content? Can digitization drive traffic to remaining, significant physical collections? Can digitization spur more digitization and can metrics help?  

Part 2: So What Does It All Mean? And Does Anyone Care?

We will close out the day by asking a big question:  how do we prove that we are accomplishing the lofty goals of digitization? A very short case study of the MNHS Collections Department blog and the analytics drawn from that for evaluation will be presented. But how useful are the numbers, really? How do we make them meaningful to important constituents, both internal (colleagues and bosses) and external (grant funders and the public)? What tools are available for measurement and presentation?  Hopefully this will lead into a conversation about attendees’ experiences with reviewing, presenting, and making meaningful the work of digitization, and how this relates back to the use of our physical collections.

Posted in Minnesota Archives Symposium, Presentations

TCART 2015 Fall Meeting

St. Cloud State University Archives

James W. Miller Learning Resources Center

St. Cloud State University

Friday, October 9th, 9:30 am -1:00 pm


9:30-9:50 – Welcome (Coffee and treats will be provided)

9:50-10:20 – Tour of the University Archives and Special Collections with SCSU Archivist Tom Steman.

10:30-11:30 – Donor Relations: Building and Maintaining Key Connections with Lori Williamson (Minnesota State Historical Society) and Kathryn Hujda (University of Minnesota Performing Arts Archive).

11:40-12:10 – Business meeting

12:15-12:50 – Tour of the University Archives and Special Collections with SCSU Archivist Tom Steman.

1pm – Lunch at White Horse (Optional, at your own expense)

Location and parking information can be found here.

Please RSVP by Friday, Oct. 2nd

The TCART Spring meeting is open to all who are interested in attending. Membership information will be available at the meeting for those who wish to join. See https://tcartmn.org/membership/ for more membership information or to join today!

Posted in Meetings